Junior Executive Assistant to Senior Leadership (In-Office)

Chenega Professional Services Strategic Business Unit; Washington (District of Columbia); On-site; USD 55,000 - 75,000; Full time

Job summary

Chenega Enterprise Systems & Solutions, LLC., a Chenega Professional Services' company, is seeking an Executive Assistant Jr to support the Department of Transportation Public Affairs Office in Washington, DC. The role provides administrative and technical support to senior leadership, arranging and managing meetings for the Director.

This position requires calendar management, travel logistics, and handling sensitive information with discretion.

Qualifications

• 3 years of experience as an executive assistant.
• Proficient with Google Workspace and Microsoft Office.
• Calendar management expertise.
• Experience coordinating travel.
• Ability to pass background and drug screening.
• Strong discretion and confidentiality.

Responsibilities

• Coordinate conflict-free calendar management for the Director.
• Schedule internal and external executive meetings.
• Plan meeting logistics: agendas, A/V setups, track meetings.
• Manage Outlook contacts, screen calls, route to appropriate staff.
• Handle confidential and sensitive documents.
• Collaborate with other EAs to ensure day-to-day continuity.
• Prepare staff materials: agendas and background info.
• Coordinate travel for Director/Deputy Director; process expenses.
• Maintain team calendars; order office supplies and equipment.
• Serve as property custodian.
• Know internal processes, proper correspondence and policies.
• Work independently on complex tasks with discretion.
• Other duties as assigned.

Skills

Executive experience

Google Platform

Microsoft Office

Calendar management

Travel management

Background check

Job description

Chenega Enterprise Systems & Solutions, LLC., a Chenega Professional Services' company, is seeking an Executive Assistant Jr to support the Department of Transportation Public Affairs Office in Washington, DC. The role provides administrative and technical support to senior leadership, arranging and managing meetings for the Director.

This position requires calendar management, travel logistics, and handling sensitive information with discretion.