Junior Document Control Coordinator - Hybrid Role

Jacobs; Indianapolis (IN); Hybrid; USD 56,206,000 - 108,045,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Paid time off

Seven paid holidays

Job summary

Jacobs in Indianapolis, IN seeks an entry-level Document Control Coordinator to support Life Sciences projects. You’ll help manage identification, control, and distribution of project documents using EDMS and related tools.

Ideal candidates have 0–2 years of experience, strong communication, and comfort with MS Office and SharePoint; hybrid work options are available as part of Jacobs' flexible policy.

Qualifications

• 0–2 years of Document Control experience (internships or work experience).
• Experience with MS Office, SharePoint, and other EDMS systems.
• Strong communication skills, attention to detail, and understanding of technical terminology.
• Ability to manage time effectively, prioritize tasks, set goals, and develop systems for achieving those goals.

Responsibilities

• Providing assistance to the Document Control Lead or Manager.
• Receiving, recording, and distributing vendor and/or sub-contract documentation.
• Processing, distributing, and maintaining controlled documentation using EDMS; processing documents for revision and approval.
• Uploading documentation to Client’s EDMS (Electronic Data Management System).
• Preparing and issuing vendor document reports and other project support functions.
• Flexibility in handling multiple projects and responsiveness to project needs.
• Coordinating with Project Management, Discipline Leads, Supply Management and Construction Management during project execution.
• Entering contacts, purchase orders, and other setup criteria in the EDMS.

Skills

0-2 years document control

MS Office

SharePoint

Strong communication

Time management

Tools

ProjectWise

Prolog

ACC Autodesk

Procore

Epic

Eida

InDesign

Job description

Jacobs in Indianapolis, IN seeks an entry-level Document Control Coordinator to support Life Sciences projects. You’ll help manage identification, control, and distribution of project documents using EDMS and related tools.

Ideal candidates have 0–2 years of experience, strong communication, and comfort with MS Office and SharePoint; hybrid work options are available as part of Jacobs' flexible policy.