Entry Level Document Control Coordinator

Jacobs; Indianapolis (IN); Hybrid; USD 56,206,000 - 108,045,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Paid time off

Seven paid holidays

Job summary

Jacobs in Indianapolis, IN seeks an entry-level Document Control Coordinator to support Life Sciences projects. You’ll help manage identification, control, and distribution of project documents using EDMS and related tools.

Ideal candidates have 0–2 years of experience, strong communication, and comfort with MS Office and SharePoint; hybrid work options are available as part of Jacobs' flexible policy.

Qualifications

• 0–2 years of Document Control experience (internships or work experience).
• Experience with MS Office, SharePoint, and other EDMS systems.
• Strong communication skills, attention to detail, and understanding of technical terminology.
• Ability to manage time effectively, prioritize tasks, set goals, and develop systems for achieving those goals.

Responsibilities

• Providing assistance to the Document Control Lead or Manager.
• Receiving, recording, and distributing vendor and/or sub-contract documentation.
• Processing, distributing, and maintaining controlled documentation using EDMS; processing documents for revision and approval.
• Uploading documentation to Client’s EDMS (Electronic Data Management System).
• Preparing and issuing vendor document reports and other project support functions.
• Flexibility in handling multiple projects and responsiveness to project needs.
• Coordinating with Project Management, Discipline Leads, Supply Management and Construction Management during project execution.
• Entering contacts, purchase orders, and other setup criteria in the EDMS.

Skills

0-2 years document control

MS Office

SharePoint

Strong communication

Time management

Tools

ProjectWise

Prolog

ACC Autodesk

Procore

Epic

Eida

InDesign

Job description

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

We are looking for an eager and curious Entry Level Document Control Coordinator to join our Life Sciences team in Indianapolis, IN. As a key member of our Life Sciences program support team, you’ll be coordinating and administering configuration management activities related to identification, control, and accounting for specification and change documents directly related to the assigned project.

Key Responsibilities

• Providing assistance to the Document Control Lead or Manager
• Receiving, recording, and distributing vendor and/or sub-contract documentation
• Processing, distributing, and maintaining controlled documentation using proprietary software, process documents for revision and approval, and monitoring the distribution and reconciliation of all supplier documents
• Uploading documentation to Client’s EDMS (Electronic Data Management System)
• Preparing and issuing necessary vendor document related reports and other necessary functions in support of the project
• Flexibility in dealing with several projects and must be responsive to the projects that are being served
• Coordinating with Project Management, Discipline Leads, Supply Management and Construction Management during project execution
• Entering contacts, purchase orders, and other set-up criteria in the electronic data management system

Here’s what you’ll need

• 0-2 years of Document Control experience (previous internships or work experience)
• Experience with MS Office, SharePoint, and other EDMS systems
• Strong communication skills, attention to detail, and understanding of technical terminology
• Ability to manage time effectively, prioritize tasks, set goals, and develop systems for achieving those goals

This role is not eligible to candidates who require sponsorship now or in the future.

Ideally, here’s what you’ll also have

• Experience working on various projects to include coordinating and executing project issues
• Familiarity with engineering, architectural, and construction documents (i.e., maps, drawings, technical specifications, etc.)
• Experience with ProjectWise, Prolog, ACC Autodesk, Procore, Epic, Eida or other Construction Management software
• Experience with InDesign

Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision and basic life insurance, 401(k) plan, paid time off (allocated plans start date 17 days per calendar year), seven paid holidays, and caregiver leave and the ability to purchase company stock at a discount as well as legally mandated benefits.

The base salary range for this position is $40,800.00 to $78,430.00; though will be paid hourly based on hours worked. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Job posted on September 22, 2026. This position will be open for at least 3 days.

We value collaboration and believe that in-person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations enabling them to deliver their best work.

Your application experience is important to us, and we’re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.