Junior Detail Program Specialist

XLA; Washington (District of Columbia); On-site; USD 52,000 - 72,000; Full time

Job summary

XLA is seeking a Junior Detail Program Specialist for an onsite position in Washington, D.C. The role supports a nationwide program that places employees on temporary details, preparing agreements, coordinating travel, reconciling payroll, and maintaining detailee records.

The ideal candidate will work under the team lead, handling a portfolio of detailees, answering inquiries, and ensuring accurate program data for leadership reporting.

Responsibilities

• Draft detail agreements and amendments, route them for approval, and distribute fully executed copies to all parties.
• Prepare monthly travel authorizations and expense reimbursement requests for detailees on extended assignments.
• Meet with incoming detailees to explain expenses, reimbursement procedures, and program requirements.
• Analyze biweekly payroll and financial reports, identify discrepancies, and suggest corrective actions.
• Coordinate with partner offices to resolve payroll corrections and track progress.
• Maintain the detailee roster with assignment dates, locations, travel status, and funding info.
• Prepare cost comparison analyses for long-term assignments to support travel decisions.
• Compile and distribute weekly status reports on reimbursable agreements to teams.
• Complete assigned portions of the open obligations certification report by verifying travel authorizations and vouchers.
• Prepare expenditure reports on travel, salary, and other program costs for management.
• Manage the shared team mailbox and route inquiries to the appropriate team member.
• Coordinate posting of detail announcements and recruitment notices on the internal website.

Job description

XLA is seeking a Junior Detail Program Specialist for an onsite position with a federal organization in Washington, D.C.

Position Summary

The Junior Detail Program Specialist supports a program that places employees on temporary assignments (details) at offices nationwide. The Specialist prepares detail agreements, coordinates travel and reimbursements, reconciles payroll and financial data, and keeps program records accurate. Reporting to the team lead, the Specialist handles an assigned portfolio of detailees and is a point of contact for detailees and partner offices.

Duties and Responsibilities

• Draft detail agreements and amendments, route them for approval, and distribute fully executed copies to all parties.
• Prepare monthly travel authorizations and expense reimbursement requests for assigned detailees on extended assignments, following applicable travel policies.
• Meet with incoming detailees to explain allowable expenses, reimbursement procedures, and program requirements.
• Analyze biweekly payroll and financial reports, identify discrepancies, and recommend corrective action to the team lead.
• Coordinate with partner offices to resolve approved payroll corrections, track each correction, and follow up until it is closed.
• Maintain the detailee roster with assignment dates, office locations, travel status, and funding information, keeping it accurate for leadership reporting.
• Prepare cost comparison analyses for long‑term assignments to support travel and relocation decisions.
• Compile and distribute weekly status reports on reimbursable agreements to the appropriate teams.
• Complete assigned portions of the open obligations certification report by verifying and documenting the status of outstanding travel authorizations and vouchers.
• Prepare expenditure reports on travel, salary, and other program costs for management.
• Manage the shared team mailbox on assigned days, resolving inquiries directly or routing them to the appropriate team member.
• Coordinate the posting of detail announcements and recruitment notices on the internal website with IT until they are published.
• Perform other related duties as assigned in support of the program and the team’s mission.

EEO Statement

XLA is committed to the full inclusion of all qualified individuals and is an equal opportunity employer committed to supporting equality and integrity in the workplace, professional development and education, and an entrepreneurial atmosphere.

We encourage qualified individuals with disabilities to apply. If a reasonable accommodation is needed to participate in the job application or interview process or to perform essential job functions, please contact our HR team by phone at 703-584-8317 or via email at [e-mail] . For persons who are deaf, hard of hearing, deafblind, or deaf-disabled, XLA will provide an American Sign Language (ASL) interpreter where needed as a reasonable accommodation for the hiring processes.

We are proud to be an EEO/VETERAN EMPLOYER.

All qualified applicants will receive consideration for employment without regard to their protected veteran or disabled status and will not be discriminated against for self-identifying with either category

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in XLA's Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service‑connected disability.

A "recently separated veteran" means any veteran during the three‑year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.