Junior Administrative Assistant

Frequentis; Columbia (MD); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Health Insurance

HSA

401(k) Plan

Life Insurance

Disability Insurance

EAP

Holidays off (Dec 25–Jan 1)

PTO with tenure

Team-building activities

Job summary

Frequentis USA Inc. in Maryland is seeking an organized administrative professional to support executives, calendar management, travel planning, and coordination of meetings.

You will handle document management, visitor greetings, and office operations, contributing to a professional and efficient workplace while collaborating with teams across the company. The role offers exposure to government-facing environments and a chance to grow within an established safety-focused technology company.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent customer service orientation.
• Effective written and verbal communication skills.
• Working knowledge of Microsoft Outlook, Teams, Word, Excel, and PowerPoint.

Responsibilities

• Support executive calendars and meeting scheduling.
• Coordinate conference room reservations and meeting logistics.
• Assist with travel arrangements and expense submissions.
• Prepare basic meeting materials and presentations.
• Welcome visitors and coordinate guest logistics.
• Maintain records, filing systems, and document repositories.
• Assist with company events, employee engagement activities, and customer visits.
• Support office administration activities and special projects.

Skills

Organizational skills

Customer service

Communication

Microsoft Office

Time management

Attention to detail

Multitasking

Administrative experience

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Word

Microsoft Excel

PowerPoint

Job description

• Excellent customer service orientation.

Job Introduction

Frequentis USA Inc. is dedicated to creating a safer world. With over 75 years of experience, Frequentis understands controllers in safety critical situations encounter new challenges daily. Our mission is to develop and market highly reliable, optimized, custom-tailored, and user centric communication and information systems for mission critical solutions. As an industry leader in voice communication data information systems, we create a safer world through integration, digitalization, and automation while maintaining world class safety standards. We proudly serve many U.S. government agencies including the FAA, DoD, and NASA. Safety as our number one priority pushes us to constantly learn about the ever-changing needs in safety critical environments to deliver innovative solutions.

Key Tasks

• Support executive calendars and meeting scheduling.
• Coordinate conference room reservations and meeting logistics.
• Assist with travel arrangements and expense submissions.
• Prepare basic meeting materials and presentations.
• Welcome visitors and coordinate guest logistics.
• Maintain records, filing systems, and document repositories.
• Assist with company events, employee engagement activities, and customer visits.
• Support office administration activities and special projects.

Key Qualifications

• Strong organizational skills and attention to detail.
• Excellent customer service orientation.
• Effective written and verbal communication skills.
• Working knowledge of Microsoft Outlook, Teams, Word, Excel, and PowerPoint.
• Ability to manage multiple assignments and meet deadlines.
• Willingness to learn and grow within an administrative support career path.
• 0-2 years of administrative, office support, customer service, hospitality, or coordinator experience.
• Internship or professional office experience preferred.
• Experience using Microsoft Office applications.

Our Values

Frequentis USA is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. Around 2,100 employees are committed to creating a safer world with their innovative strength and technology orientation. Our culture is based on a working environment characterized by fairness and trust, mutual respect and appreciation. As an international company, we value this diversity and recruit regardless of age, gender, origin, ethnicity, sexual orientation or religion. We value fair and good working conditions, an optimum work-life-balance and offer all our employees equal development opportunities. In doing so, we focus on long-term working relationships in order to keep the valuable know-how of our employees stable.

Benefits

Benefits: We are committed to supporting our mission through the following employee benefits:

• Medical, Dental, and Vision Insurance
• Health Savings Accounts
• Competitive 401(k) Plan with company match and immediate vesting
• Employee Life Insurance & AD&D
• Company-paid Short-Term and Long-Term Disability Insurance
• Employee Assistance Program
• Generous holidays, including a full week off from December 25 to January 1
• PTO that scales with tenure and sick leave
• Company-sponsored team-building activities to boost morale and productivity.

TRUST-BASED

MODERN MENTORING TRAININGS

WORKING HOURS

IT-EQUIPMENT PROGRAM