Junior Administrative Assistant

Pmforigin; New York, Northern (NY, KY); Hybrid; USD 50,000 - 60,000; Full time

Benefits offered by this job

401(k) retirement savings plan

Job summary

Premium Merchant Funding is seeking a Junior Administrative Assistant at our Wall Street headquarters to support senior leadership by managing calendars, coordinating meetings and travel, and ensuring smooth day-to-day operations.

The role requires 2+ years in an administrative role, strong organizational and communication skills, and the ability to thrive in a high-performance environment. Bachelor's degree preferred but not required; authorized to work in the United States.

Qualifications

• 2+ years of experience in an administrative or junior assistant role (sales or financial services experience a plus).
• Bachelor's degree preferred but not required; relevant work experience may be considered in lieu of formal education.
• Strong organizational and time management skills with ability to handle multiple priorities.
• Experience managing calendars, scheduling, and day-to-day administrative support.
• Excellent written and verbal communication skills with strong attention to detail.
• Ability to work in a fast-paced, high-performance environment.
• Proactive, solution-oriented mindset with strong execution and follow-through.
• Proficiency with Microsoft Office / Google Workspace and Slack; familiarity with CRM or internal systems is a plus.
• Authorized to work in the United States.

Responsibilities

• Manage and maintain senior leadership’s calendar, scheduling meetings, appointments, and priorities.
• Coordinate meetings, including booking rooms, sending invites, and preparing agendas when needed.
• Arrange travel logistics including flights, hotels, transportation, and itineraries.
• Handle day-to-day administrative tasks and ensure smooth office organization.
• Assist with personal errands such as dry cleaning, appointments, and other day-to-day needs.
• Screen and manage emails, messages, and incoming requests when required.
• Prepare documents, notes, and basic reports as needed for meetings or follow-ups.
• Coordinate with internal and external contacts to ensure efficient communication and scheduling.
• Order supplies, coordinate deliveries, and handle miscellaneous office needs.
• Provide general support to ensure priorities are executed smoothly and efficiently.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Problem solving

Education

Bachelor's degree preferred

Experience accepted in lieu of education

Tools

Microsoft Office

Google Workspace

Slack

CRM familiarity

Job description

About Us:

Premium Merchant Funding (PMF) is a Wall Street–based financial services brokerage firm and one of the nation’s leading providers of working capital solutions for businesses. Our Wall Street office represents a high-performance, fast-paced, and results-driven environment built around execution, growth, and excellence. We are seeking an Junior Administrative Assistant to join our Wall Street headquarters and support senior leadership by managing schedules, coordinating meetings and travel, and ensuring smooth day-to-day operations.

Position Overview:

The Junior Administrative Assistant will provide high-level administrative and operational support to senior leadership at our Wall Street headquarters, managing calendars, coordinating meetings and travel, and ensuring efficient day-to-day execution across priorities. This role is essential in maintaining structure, organization, and smooth operations within a fast-moving, high-performance environment.

Key responsibilities:

• Manage and maintain senior leadership’s calendar, scheduling meetings, appointments, and priorities
• Coordinate meetings, including booking rooms, sending invites, and preparing agendas when needed
• Arrange travel logistics including flights, hotels, transportation, and itineraries
• Handle day-to-day administrative tasks and ensure smooth office organization
• Assist with personal errands such as dry cleaning, appointments, and other day-to-day needs
• Screen and manage emails, messages, and incoming requests when required
• Prepare documents, notes, and basic reports as needed for meetings or follow-ups
• Coordinate with internal and external contacts to ensure efficient communication and scheduling
• Order supplies, coordinate deliveries, and handle miscellaneous office needs
• Provide general support to ensure priorities are executed smoothly and efficiently

Why Join PMF:

At Premium Merchant Funding, we operate with a Wall Street mindset: speed, performance, and results. Our Wall Street headquarters is a high-energy environment where top performers are rewarded and growth opportunities are accelerated. If you are driven, resourceful, and excited to help build a high-performing sales organization, we would love to meet you.

• 2+ years of experience in an administrative or junior assistant role (experience in sales or financial services environments is a plus)
• Bachelor's degree preferred but not required. Relevant work experience will be considered in lieu of formal education
• Strong organizational and time management skills with the ability to handle multiple priorities
• Experience managing calendars, scheduling, and day-to-day administrative support
• Excellent written and verbal communication skills with strong attention to detail
• Ability to work in a fast-paced, high-performance environment
• Proactive, solution-oriented mindset with strong execution and follow-through
• Proficiency with Microsoft Office / Google Workspace and Slack; familiarity with CRM or internal systems is a plus
• Authorized to work in the United States

• On-target earnings (OTE): $50,000-$60,000
• 401 (k) retirement savings plan
• Clear career growth opportunities within PMF's expanding organization
• Fast-paced, performance-driven Wall Street office environment
• Exposure to a fast-paced financial services environment, supporting senior leadership and contributing to day-to-day operational and assistant related activities