Administrative Assistant, Fast-Paced Wall Street Ops

Pmforigin; New York, Northern (NY, KY); Hybrid; USD 50,000 - 60,000; Full time

Benefits offered by this job

401(k) retirement savings plan

Job summary

Premium Merchant Funding is seeking a Junior Administrative Assistant at our Wall Street headquarters to support senior leadership by managing calendars, coordinating meetings and travel, and ensuring smooth day-to-day operations.

The role requires 2+ years in an administrative role, strong organizational and communication skills, and the ability to thrive in a high-performance environment. Bachelor's degree preferred but not required; authorized to work in the United States.

Qualifications

• 2+ years of experience in an administrative or junior assistant role (sales or financial services experience a plus).
• Bachelor's degree preferred but not required; relevant work experience may be considered in lieu of formal education.
• Strong organizational and time management skills with ability to handle multiple priorities.
• Experience managing calendars, scheduling, and day-to-day administrative support.
• Excellent written and verbal communication skills with strong attention to detail.
• Ability to work in a fast-paced, high-performance environment.
• Proactive, solution-oriented mindset with strong execution and follow-through.
• Proficiency with Microsoft Office / Google Workspace and Slack; familiarity with CRM or internal systems is a plus.
• Authorized to work in the United States.

Responsibilities

• Manage and maintain senior leadership’s calendar, scheduling meetings, appointments, and priorities.
• Coordinate meetings, including booking rooms, sending invites, and preparing agendas when needed.
• Arrange travel logistics including flights, hotels, transportation, and itineraries.
• Handle day-to-day administrative tasks and ensure smooth office organization.
• Assist with personal errands such as dry cleaning, appointments, and other day-to-day needs.
• Screen and manage emails, messages, and incoming requests when required.
• Prepare documents, notes, and basic reports as needed for meetings or follow-ups.
• Coordinate with internal and external contacts to ensure efficient communication and scheduling.
• Order supplies, coordinate deliveries, and handle miscellaneous office needs.
• Provide general support to ensure priorities are executed smoothly and efficiently.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Problem solving

Education

Bachelor's degree preferred

Experience accepted in lieu of education

Tools

Microsoft Office

Google Workspace

Slack

CRM familiarity

Job description

Premium Merchant Funding is seeking a Junior Administrative Assistant at our Wall Street headquarters to support senior leadership by managing calendars, coordinating meetings and travel, and ensuring smooth day-to-day operations.

The role requires 2+ years in an administrative role, strong organizational and communication skills, and the ability to thrive in a high-performance environment. Bachelor's degree preferred but not required; authorized to work in the United States.