Judicial Assistant

State of Vermont; Burlington (AL); On-site; USD 29,000 - 41,000; Full time

Benefits offered by this job

Vacation & sick leave

Paid holidays

Life and medical insurance

Dental coverage after 6 months

State retirement system

457 plan

Job summary

The Vermont Judiciary is seeking a full-time Judicial Assistant to provide specialized customer support, clerical and data entry work across docket areas within a court's jurisdiction. The role requires professionalism, confidentiality, and strong computer skills in a fast-paced environment.

The position supports in-person and remote hearings, with duties including docket entry, filings, notices, and scheduling.

Qualifications

• High level of professionalism and confidentiality.
• Exceptional administrative/clerical skills.
• Ability to keep accurate records and provide accurate information.
• Teamwork, flexibility, and strong communication skills.
• Experience in customer-facing roles; positive, empathetic attitude.

Responsibilities

• Specialized clerical and administrative work with heavy data entry and case processing.
• Performs case-flow functions across the full case-cycle including docket entry, filings, notices, and preparing orders/motions.
• Schedules events on court calendar and supports in-person and remote hearings.
• Provides high-speed docket entry and real-time processing during hearings in high-volume settings.
• Responds to customer inquiries, assists with forms and court information, and maintains prompt, professional interaction.

Skills

Professionalism

Administrative skills

Record-keeping

Teamwork

Communication

Customer-facing experience

Empathy

Confidentiality

Education

High school diploma or equivalent

Tools

Job description

Overview

The Vermont Judiciary is recruiting a full time Judicial Assistant provides specialized customer support, clerical and data entry work involving one or more docket areas within a court's jurisdiction. The work is moderately complex and requires application of legal practices and procedures and strong computer skills. It is a fast-paced and challenging environment and requires the ability to interact professionally with both co-workers and the public even in high stress circumstances. This is a great opportunity for someone looking to get their start in the legal field.

• Desired Skills and Experience for Judicial Assistant:
• High level of professionalism and confidentiality
• Exceptional administrative/ clerical skills
• Ability to keep accurate records, and to provide accurate information
• Teamwork, flexibility, and strong communication skills
• Experience in customer-facing roles
• Positive, empathetic, and professional attitude

Description

• Specialized clerical and administrative work with heavy data entry and case processing.
• Performs case-flow functions across the full case-cycle including docket entry, entering new electronic and paper filings, sending notice, reviewing case documents for accuracy/completeness, preparing orders & motions, scheduling events on court calendar.
• Responsible for operating various tools to support both in-person and remote virtual court hearings.
• Perform operator function during court hearings by providing high-speed docket entry and real-time processing in medium and high-volume settings such as the criminal docket.
• Employ attention to detail and methodical approach to ensure standardized business practices are followed.
• Respond to customer inquiries to assist with filling-out forms, using court kiosks, preparing for court appearances, and providing case information.
• Maintain excellent customer interaction by providing prompt information and assistance.
• Collect fines and fees according to established procedure; close, balance and reconcile tills.
• Maintain working knowledge and adherence to court rules and statutes.

Compensation

Starting salary is $25.08 per hour. This position will be eligible for longevity increases in accordance with the State step pay plan and annual cost of living increases as enacted by the Vermont State Legislature.

Benefits

• 12 days of vacation and sick leave are earned per year.
• 14 holidays are paid per year.
• Group life and medical insurance are available.
• Dental coverage is effective after six months.
• Membership in the Vermont State Employees Retirement System
• Long-term retirement investment plan available (457 Plans)

Minimum Requirements

Education: High School graduation or equivalent.

Experience: Two years of clerical, secretarial or data entry experience. Preference will be given to candidates with prior experience in a legal setting or mastery of office technology.

College training may be substituted for the work experience on a year for year basis.

Equal Opportunity Statement

The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State's employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.