Judicial Assistant - Clerical, Administrative Assistant

Vermont Judiciary; Chelsea (VT); On-site; USD 21,000 - 34,000; Full time

Benefits offered by this job

80% State paid medical premium

Dental plan at no cost for employees &

12 vacation days per year

12 sick days per year

5 personal days per year

14 paid holidays per year

Pension plan (defined benefit)

457(b) deferred compensation plan

Tuition Reimbursement

Flexible spending accounts

Low-cost life insurance

Wellness Program

Public Service Loan Forgiveness

Job summary

The Vermont Judiciary in Chelsea, Vermont, is seeking a Judicial Assistant to provide specialized customer support, clerical, and data entry services in a fast-paced court environment. This full-time, non-remote role supports equal access to justice and upholds the rule of law.

Ideal candidates have administrative and customer service experience, with a strong regard for professionalism and confidentiality.

Qualifications

• Minimum two years of clerical, secretarial or data entry experience.
• Preference for candidates with paralegal/legal assistant experience in a legal setting.
• College training may substitute for work experience on a year-for-year basis.

Responsibilities

• Specialized clerical and administrative work with heavy data entry and case processing.
• Performs docket entry, filings, notices, scheduling events on court calendar.
• Supports in-person and virtual court hearings with necessary tools.
• Operates docket entry and real-time processing during court hearings in busy settings.
• Maintains attention to detail to ensure standardized practices.
• Responds to customer inquiries and assists with forms, kiosks, and case information.
• Maintains prompt information and assistance in customer interactions.
• Collects fines/fees and balances tills per procedures.
• Keeps up-to-date knowledge of court rules and statutes.

Skills

Professionalism

Confidentiality

Clerical skills

Data entry

Customer service

Communication

Education

High School Diploma

Tools

Microsoft Office

Job description

The Judicial Assistant provides specialized customer support, clerical, and data entry services within one or more court docket areas. This moderately complex role requires strong computer skills and the ability to work professionally in a fast-paced environment with both co-workers and the public.

The ideal candidate has administrative, clerical, and customer service experience and is motivated to support equal access to justice by upholding the rule of law.This is a full-time, permanent opening in Chelsea, Vermont and is not a remote/ hybrid position.

Desired Skills and Experience

• High level of professionalism and confidentiality
• Exceptional administrative/ clerical skills
• Ability to keep accurate records, and to provide accurate information
• Teamwork, flexibility, and strong communication skills
• Experience in customer-facing roles
• Positive, empathetic, and professional attitude

The Judicial Assistant is a non-exempt Judicial Branch position equivalent to pay grade 21 position, and the step 1 rate is $25.08.The State of Vermont’s total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation.

Benefits

• 80% State paid medical premium and a dental plan at no cost for employees and their families
• Work/Life balance: 12 vacation days earned per year, 12 sick leave days earned per year, 5 personal days earned per year, 14 paid holidays each year
• Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
• Tuition Reimbursement
• Flexible spending healthcare and childcare reimbursement accounts
• Low-cost group life insurance
• Incentive-based Wellness Program
• Qualified Employer for Public Service Student Loan Forgiveness Program

Minimum Requirements

• High School graduation or equivalent
• Two years of clerical, secretarial or data entry experience; preference will be given to candidates with prior experience in a legal setting working as a paralegal/ legal assistant with mastery of office technology.
• College training may be substituted for the work experience on a year for year basis.

Summary of Duties

• Specialized clerical and administrative work with heavy data entry and case processing.
• Performs case-flow functions across the full case-cycle including docket entry, entering new electronic and paper filings, sending notice, reviewing case documents for accuracy/completeness, preparing orders & motions, scheduling events on court calendar.
• Responsible for operating various tools to support both in-person and virtual court hearings.
• Perform operator function during court hearings by providing high-speed docket entry and real-time processing in medium and high-volume settings.
• Employ attention to detail and methodical approach to ensure standardized business practices are followed.
• Respond to customer inquiries to assist with filling-out forms, using court kiosks, preparing for court appearances, and providing case information.
• Maintain excellent customer interaction by providing prompt information and assistance.
• Collect fines and fees according to established procedure; close, balance and reconcile tills.
• Maintain working knowledge and adherence to court rules and statutes.

Scheduled hours of work generally conform to public court hours, but assignments may extend beyond those hours. Occasional travel to other courts within the State of Vermont may be required. Travel will be reimbursed according to State policies. This position will be eligible for longevity increases in accordance with the State step pay plan and annual cost of living increases as enacted by the Vermont State Legislature. Job Code # 26024

The State of Vermont celebrates diversity and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills in all state government positions. The Judicial Branch is committed to a policy of equal employment opportunity, and the recruitment process is designed to treat all applicants equitably.