Jr Project Coordinator

Essen Health Care; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

An established industry player in healthcare is seeking a Junior Project Coordinator to enhance its training and recruitment efforts. This pivotal role involves managing clinical rotations, supporting internships, and streamlining administrative tasks to ensure effective operations. The ideal candidate will possess strong organizational skills and a solid understanding of project coordination, contributing significantly to workforce development. Join a compassionate team dedicated to improving healthcare delivery and making a meaningful impact in the community. If you thrive in a dynamic environment and are passionate about healthcare, this opportunity is perfect for you.

Qualifications

• Proven experience as a Project Coordinator or similar role.
• Ability to prepare and interpret flowcharts and schedules.

Responsibilities

• Manage clinical rotations and oversee partnerships with institutions.
• Coordinate certifications and loan repayment programs for staff retention.

Skills

Project Coordination

Organizational Skills

Microsoft Office Suite

Client-facing Skills

Multitasking

Time Management

Project Management Tools

Education

BSc in Business Administration

Related Field

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Project Management Tools

Job description

Overview

At Essen Health Care, we care for that!

As the largest privately held multispecialty medical group in the Bronx, we provide high-quality, compassionate, and accessible medical care to some of the most vulnerable and under-served residents of New York State. Guided by a Population Health model of care, Essen has five integrated clinical divisions offering urgent care, primary care, and specialty services, as well as nursing home staffing and care management. Founded in 1999, our over 20-year commitment has fueled an unwavering dedication toward innovating a better healthcare delivery system. Essen has expanded from a single primary care office to an umbrella organization offering specialties from women’s health to endocrinology, from psychiatry to a vast array of other specialties. All clinical services are offered via telehealth or in-person at over 35 medical offices and at home through the Essen House Calls program.

Job Summary

The Junior Project Coordinator role at Essen Academics is essential for managing key functions that support our healthcare training, clinical rotations, and recruitment efforts, including:

1. Managing Clinical Rotations: Identifying new opportunities and overseeing existing partnerships with institutions like MRU, Bridgeport University, and Lehman University to ensure smooth operation and maintain strong relationships.
2. Supporting Preceptorships and Internships: Engaging providers for preceptorships and managing internship applications to attract and develop skilled healthcare talent for the organization.
3. Coordinating Certifications and Loan Repayment Programs: Managing programs like CASAC and promoting loan repayment options, which are important for staff retention and career growth.
4. Streamlining Administrative Tasks: Handling administrative duties such as managing the academics inbox, coordinating letters of recommendation, and responding to inquiries to ensure smooth operations and communication.
5. Supporting IMG Activities: Organizing webinars, info sessions, and celebrations for IMG matches to enhance recruitment efforts and promote a positive organizational culture.

In short, this role is critical for improving and maintaining the processes that support Essen Academics’ healthcare programs and workforce development. It will directly impact our ability to recruit, train, and retain skilled professionals, helping to drive the success of the organization. I have also attached a more detailed description of this role’s responsibilities.

Responsibilities

Other Responsibilities:

1. CASAC Program:
   1. Follow up regularly with program participants to ensure progress.
   2. Plan and coordinate the annual program (e.g., Fall 2025).
   3. Conduct research and coordinate certification programs based on department needs and external inquiries.
   4. Promote certifications through various marketing channels.
2. Loan Repayment Program (LRP):
   1. Provide information to individuals interested in the LRP.
   2. Collaborate with P&C to track and coordinate individuals interested in the program.
   3. Handle marketing for the LRP program, including intranet, mass emails through P&C, and social media outreach.
3. Letters of Recommendation (LOR):
   1. Facilitate the coordination of LORs between individuals and providers for nursing programs and IMG Match.
   2. Write letters of recommendation as needed.
   3. Upload completed LORs to appropriate systems.
4. Academics Inbox and Call Management:
   1. Manage the academics inbox, ensuring timely responses.
   2. Handle incoming calls efficiently, addressing queries or redirecting as needed.
5. IMG activities:
   1. Coordinate webinars and info sessions jointly with NYREACH.
6. Match Follow-Up:
   1. Follow up annually with employees who have matched with the company.
   2. Coordinate celebrations for those who have successfully matched.

Qualifications

• Proven work experience as a Project Coordinator or similar role
• Experience in project coordination, from conception to delivery
• An ability to prepare and interpret flowcharts, schedules, and step-by-step action plans
• Solid organizational skills, including multitasking and time management
• Strong client-facing and teamwork skills
• Strong working knowledge of Microsoft (Word, Excel, PowerPoint)
• Hands-on experience with project management tools
• BSc in Business Administration or related field

Pay Rate: $18.00 - $20.00/Hr

Equal Opportunity Employer

Essen Health Care is proud to be an equal opportunity employer, and we seek candidates who desire to work in and serve an ethnically diverse population.