Project Coordinator

HANYS; New York (NY); Remote; USD 60,000 - 80,000; Full time

Job summary

An established industry player is looking for a dedicated Project Coordinator to support its Care Connections program. This role involves managing quality improvement projects and collaborating with diverse teams to enhance healthcare initiatives. The ideal candidate will possess strong organizational skills, critical thinking abilities, and proficiency in Microsoft Office tools. This grant-funded position offers the potential for renewal and allows for remote work within New York State. If you are self-motivated and eager to make a difference in healthcare, this opportunity is for you.

Qualifications

• Bachelor's degree preferred; Associate's with 5 years experience accepted.
• Strong organizational and communication skills are essential.

Responsibilities

• Coordinate logistics and monitor expenditures for grant programs.
• Develop educational materials and manage project tracking tools.
• Ensure compliance with project requirements and deadlines.

Skills

Organizational Skills

Communication Skills

Critical Thinking

Attention to Detail

Self-Motivation

Education

Bachelor's Degree

Associate's Degree with 5 years experience

Tools

Microsoft Office

Excel

PowerPoint

Visio

Job description

EOE Statement As an Equal Opportunity / Affirmative Action Employer, HANYS actively seeks candidates who are female, minority, disabled and/or veterans and will not discriminate in its employment practices due to an applicant's race; color; creed; religion; sex (including pregnancy, childbirth or related medical conditions); sexual orientation; gender identity or expression; transgender status; age; national origin; marital status; citizenship; disability; criminal record; genetic information; predisposition or carrier status; status with respect to receiving public assistance; domestic violence victim status; status as a protected veteran; or any other characteristics protected under applicable law.

HANYS will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Position: Project Coordinator

Division: Healthcare Association of New York State

Description:

The Healthcare Association of New York State (HANYS) is seeking a Project Coordinator for its Care Connections program within its Quality Advocacy, Research and Innovation (QARI) division. This position reports to the Director, Care Connections and will provide project coordination and management support to staff leading quality improvement projects, initiatives, and/or collaboratives. The Project Coordinator will also prioritize and complete multiple projects simultaneously, communicating and working closely with HANYS staff across multiple divisions, using critical thinking, professional writing/editing, financial analysis, and self-management strategies to provide high quality work products in a timely manner.

This is a grant funded position until December 2025 with the potential for one-year renewals through December 2027.

A remote working environment may be considered within New York State. The expected hourly rate for this position between $26.67/hr. and $29.23/hr. Payrate offered will be based on the successful candidate's relevant experience, knowledge, skills, and abilities and in consideration of internal equity.

Key responsibilities include but are not limited to:

1. Serves as a key team member for a high-profile, member-facing grant program, including coordination of logistics, development of materials, and monitoring of expenditures to help drive program planning and improvements.
2. Works with Senior Director, Director, Project Managers, Accounting Manager and other internal and external stakeholders as appropriate, to ensure compliance with grant program requirements.
3. Uses critical thinking skills to ensure compliance with project/initiative/collaborative requirements including tracking, documentation, developing action plans and summary reports, with timely submissions to project supervisor.
4. Conducts research to support the development of new educational materials including finding and organizing information, determining relevance to the project, identifying reputable sources and drafting documents and slides as needed.
5. Develops and uses project management and tracking tools including Excel Workbooks, PowerPoint presentations, evaluation surveys, new document templates, Visio process maps, etc.
6. Monitors expenditures by hospitals and community partner organizations, including the submission of accurate and complete budgets, written reports, and financial reimbursement requests.
7. Performs detailed reviews of all financial reimbursement workbooks and supporting documentation, follows up with organizations for additional information as needed, helps develop financial reports and provides regular updates to program staff.
8. Tracks and records internal data related to key performance indicators to support the development of grant applications and reports. Administers team surveys and summarizes findings for project leadership as needed.
9. Creates and sends out meeting agendas and minutes using proper grammar, punctuation and spelling. Updates the Care Connections team calendar and coordinates meetings as needed.

Qualifications:

1. A bachelor's degree is preferred. An associate's degree with five years of experience in project coordination/management with strong attention to detail and administrative skills in a fast-paced environment is required. An equivalent combination of education and experience sufficient to satisfactorily perform the duties of the job may be substituted.
2. Strong organizational skills with excellent attention to detail.
3. Able to prioritize and handle multiple tasks in an organized and efficient manner.
4. Strong written and verbal communication skills, with the ability to communicate and build relationships at multiple levels of an organization, and with diverse stakeholders.
5. Strong proficiency in Microsoft Office required, including experience and proficiency in Excel.
6. Familiarity with basic financial tracking and accounting procedures.
7. Must be self-motivated, flexible, and eager to assume a range of responsibilities.
8. Must maintain confidentiality and be able to work both independently and as part of a team.
9. Willing and able to learn new project management tools and processes quickly.
10. A high degree of professionalism, poise and tact to facilitate and foster relationships with HANYS' staff, members and partners.

About the Organization: HANYS is the only statewide hospital and continuing care association in New York. We are located near Albany and represent 500 not-for-profit and public hospitals, nursing homes, and other healthcare organizations. Our members are not only the largest providers of inpatient and outpatient care, and essential providers of primary care, they are among the largest employers in many communities.

We harness the power of a unified statewide membership and collaborate with regional, state, and national associations. HANYS advocates before Congress, the Governor's office, the State Legislature, and state and federal agencies. We also provide education, data analytics, quality improvement initiatives, and operational assistance to help our members navigate the complexities of healthcare reform, and achieve the 'Triple Aim' of better care, better health, and lower costs.

This position is currently accepting applications.