JR. Accounts Payable Associate

Top Prospect Group; Hanover (MD); On-site; USD 38,000 - 54,000; Full time

Job summary

Top Prospect Group in Hanover, MD is seeking a Junior Accounts Payable Associate to support a high-volume accounts payable department. This role focuses on processing vendor invoices, matching purchase orders and receiving documents, and entering accurate financial data.

This is an early-career AP role ideal for someone looking to build experience in a fast-paced, team-oriented shared services environment. Experience with ERP systems and PO lifecycle familiarity are a plus.

Qualifications

• 1–3 years of accounts payable experience.
• Experience processing invoices in a high-volume environment.
• Basic understanding of two-way and three-way matching and purchase order processes.
• Strong data-entry accuracy and attention to detail.
• Ability to research and resolve invoice or payment discrepancies.

Responsibilities

• Process a high volume of vendor invoices accurately and efficiently.
• Perform manual two-way and three-way matching of invoices, purchase orders, and receiving documents.
• Review, code, and process invoices that do not have purchase orders.
• Upload and route invoices through the AP workflow system.
• Maintain accurate data entry while meeting daily productivity expectations.
• Research and resolve invoice discrepancies, payment issues, and account variances.
• Respond to vendor questions and inquiries in a timely manner.
• Obtain missing approvals and supporting documentation.
• Develop knowledge of AP processes, the purchase order lifecycle, and ERP system functionality.
• Assist with additional accounts payable responsibilities as needed.

Skills

Accounts payable

Data entry

Attention to detail

Invoice matching

Team player

Tools

ERP system

Job description

We are seeking a Junior Accounts Payable Associate to support a high-volume accounts payable department. This position will focus on processing vendor invoices, matching purchase orders and receiving documents, entering accurate financial data, and assisting with vendor account reconciliations.

This is a great opportunity for an early-career AP professional looking to build experience within a fast-paced, team-oriented shared services environment.

Key Responsibilities

• Process a high volume of vendor invoices accurately and efficiently.
• Perform manual two-way and three-way matching of invoices, purchase orders, and receiving documents.
• Review, code, and process invoices that do not have purchase orders.
• Upload and route invoices through the AP workflow system.
• Maintain accurate data entry while meeting daily productivity expectations.
• Research and resolve invoice discrepancies, payment issues, and account variances.
• Respond to vendor questions and inquiries in a timely manner.
• Obtain missing approvals and supporting documentation.
• Develop knowledge of AP processes, the purchase order lifecycle, and ERP system functionality.
• Assist with additional accounts payable responsibilities as needed.

Qualifications

• 1–3 years of accounts payable experience.
• Experience processing invoices in a high-volume environment.
• Basic understanding of two-way and three-way matching and purchase order processes.
• Strong data-entry accuracy and attention to detail.
• Ability to research and resolve invoice or payment discrepancies.
• Positive, adaptable, and team-oriented attitude.
• Comfortable working in a fast-paced environment.
• Shared services experience is preferred.