Accounts Payable Specialist

SeaHill Consulting Group; United States; On-site; USD 50,000 - 75,000; Full time

Job summary

SeaHill Consulting Group is seeking an Accounts Payable Specialist to manage high-volume processing, ensure accuracy, timeliness, and compliance within a busy corporate environment.

You will review invoices, match to PO/receiving, resolve discrepancies, process payments, and support month-end close and reporting, using Oracle or similar ERP, collaborating with procurement and finance.

Qualifications

• 3+ years of accounts payable experience in a high-volume environment.
• Experience matching purchase orders, invoices, and receipts.
• Experience using Oracle or ERP systems for accounts payable processing.
• Strong analytical and problem-solving skills.
• Excellent organizational and time-management abilities.
• Strong communication with stakeholders.

Responsibilities

• Manage high volume accounts payable processing with a focus on accuracy, timeliness, and compliance.
• Review, reconcile, and match POs, invoices, and receipts to ensure proper payment authorization and processing.
• Process vendor invoices and resolve discrepancies related to pricing, quantities, approvals, and supporting documentation.
• Maintain accurate accounts payable records and ensure transactions are properly recorded within the ERP system.
• Partner with procurement, finance, and operational teams to resolve invoice and purchase order issues.
• Monitor invoice workflows and payment schedules to ensure timely vendor payments.
• Assist with month end close activities including account reconciliations and reporting support.
• Maintain vendor records and support vendor onboarding and maintenance activities.
• Identify process improvement opportunities to increase efficiency and accuracy within accounts payable operations.
• Support audit requests and maintain documentation in accordance with company policies and procedures.

Skills

Accounts payable

PO matching

ERP systems

Oracle ERP

Analytical skills

Attention to detail

Communication

Time management

Spreadsheet skills

Tools

Oracle ERP

Job description

• Manage high volume accounts payable processing activities with a focus on accuracy, timeliness, and compliance
• Review, reconcile, and match purchase orders, invoices, and receipts to ensure proper payment authorization and processing
• Process vendor invoices and resolve discrepancies related to pricing, quantities, approvals, and supporting documentation
• Maintain accurate accounts payable records and ensure transactions are properly recorded within the ERP system
• Partner with procurement, finance, and operational teams to resolve invoice and purchase order issues
• Monitor invoice workflows and payment schedules to ensure timely vendor payments
• Assist with month end close activities including account reconciliations and reporting support
• Maintain vendor records and support vendor onboarding and maintenance activities
• Identify process improvement opportunities to increase efficiency and accuracy within accounts payable operations
• Support audit requests and maintain documentation in accordance with company policies and procedures

Day to Day Responsibilities

• Review and process a high volume of invoices in a fast paced environment
• Match invoices to purchase orders and receiving documentation
• Research and resolve invoice discrepancies and payment exceptions
• Process vendor payments and ensure compliance with established payment terms
• Communicate with vendors regarding invoice status, payment inquiries, and account reconciliation matters
• Work closely with internal stakeholders to obtain approvals and supporting documentation
• Utilize Oracle or other ERP systems to process transactions, maintain records, and generate reports
• Track invoice queues and prioritize workloads to meet processing deadlines
• Maintain organized electronic and physical documentation for accounts payable transactions
• Support month end reporting and reconciliation activities

Preferred Experience and Attributes

• 3+ years of accounts payable experience in a high volume processing environment
• Experience matching purchase orders, invoices, and receipts within an accounts payable function
• Experience utilizing Oracle or other enterprise ERP systems for accounts payable processing
• Strong understanding of accounts payable processes, invoice workflows, and payment procedures
• Experience supporting procurement and purchasing related activities
• Strong analytical and problem solving skills with attention to detail
• Ability to identify discrepancies, investigate issues, and drive resolution independently
• Proactive mindset with the ability to take ownership of responsibilities and improve processes
• Excellent organizational and time management skills
• Strong communication and stakeholder management abilities
• Ability to manage multiple priorities and deadlines in a fast paced environment
• Proficiency with Microsoft Excel and other Microsoft Office applications preferred
• Experience working in large corporate or enterprise environments preferred