Jobsite Assistant

Brasfield & Gorrie, LLC; Miami (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

Brasfield & Gorrie, LLC in Miami, FL is seeking a Jobsite Assistant to join the project team. The role supports payroll, posting management, onboarding, and field communications, with occasional travel.

Ideal candidates will have strong Word/Excel skills, excellent communication, and the ability to manage documents and invoices in a fast-paced construction environment.

Qualifications

• Proficient word processing skills.
• Word and Excel experience.
• Excellent verbal and written communication skills.
• Positive attitude and self-motivation.
• Basic knowledge of payroll procedures and accounting is a plus.
• Excellent personal and phone skills.

Responsibilities

• Weekly payroll reporting in Riskcast & E-1/J.D. Edwards Payroll System; living allowance setup/stop/transfers.
• Managing jobsite postings through iCIMS.
• Process new applicants hiring paperwork including e-verify & drug testing.
• Transfer employees to and from the job and assist in updating SuccessFactors program.
• Inform field employees of personnel-related changes (benefits, etc.).
• Perform electronic daily report & daily crew work plan tracking in Procore.
• Maintain Safety & Drug Program requirements, including reporting accidents and maintaining first aid kit.
• Preform random drug testing when necessary.
• Maintain a clean working environment (coffee, trash, etc.).
• Type, send, and file superintendent correspondence.
• Set up and maintain electronic job files.
• Assist with processing invoices in OnBase.
• Track rental equipment and incoming materials.
• Order office supplies and assist with pricing & ordering job supplies & rental equipment.
• Collect and distribute mail.
• Maintain state postings, signage and job bulletin board.
• Greet jobsite guests in a professional, friendly, hospitable manner.
• Concur – expense & travel management.
• Occasional over-night travel is required for training purposes.

Skills

Word processing

Excel

Verbal and written communication

Positive attitude

Self-motivated

Phone skills

Personal skills

Education

Payroll procedures knowledge

Tools

Riskcast

E-1/J.D. Edwards Payroll

iCIMS

OnBase

Procore

SuccessFactors

Job description

Responsibilities

Brasfield & Gorrie’s project team is seeking a Jobsite Assistant to join the project team. Below are the main responsibilities for the position.

Responsibilities and Essential Duties include the following (other duties may be assigned):

• Weekly payroll reporting in Riskcast & E-1/J.D. Edwards Payroll System. Living allowance setup/stop/transfers.
• Managing jobsite postings through iCIMS
• Process new applicants hiring paperwork including e-verify & drug testing
• Transfer employees to and from the job and assist in updating successfactors program
• Inform field employees of any personnel-related changes i.e. benefits, etc.
• Perform electronic daily report & daily crew work plan tracking in Procore
• Maintain all Safety & Drug Program requirements, including reporting accidents, maintain first aid kit
• Preform random drug testing when necessary.
• Maintain a clean working environment i.e. make coffee, take out trash, etc.
• Type, send, and file superintendent correspondence.
• Set up and maintain electronic job files.
• Assist with processing invoices in OnBase.
• Track rental equipment and incoming materials.
• Order office supplies and assist with pricing & ordering job supplies & rental equipment.
• Collect and distribute mail.
• Maintain state required postings, signage and job bulletin board.
• Greet jobsite guests in a professional, friendly, hospitable manner.
• Concur – expense & travel management.
• Occasional over-night travel is required for training purposes.

Education - Skills - Knowledge - Qualifications & Experience

• Proficient word processing skills
• Word and Excel experience
• Excellent verbal and written communication skills
• Positive attitude
• Basic knowledge of payroll procedures and accounting a plus
• Self-motivated
• Excellent personal skills
• Excellent phone skills

The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EOE/Vets/Disabilities