Jobsite Admin & Payroll Coordinator

Brasfield & Gorrie, LLC; Huntsville (AL); On-site; USD 32,000 - 52,000; Full time

Job summary

Brasfield & Gorrie, LLC is seeking a Jobsite Assistant to support the project team on-site in Huntsville, AL. You will handle payroll-related tasks, manage postings, onboarding paperwork, field communications and daily reports to keep operations running smoothly.

The role requires strong word processing and Excel skills, excellent verbal and written communication, and a positive, self-motivated attitude. Occasional overnight travel may be required.

Qualifications

• Proficient word processing skills.
• Word and Excel experience.
• Excellent verbal and written communication skills.
• Positive attitude.
• Basic knowledge of payroll procedures and accounting a plus.

Responsibilities

• Weekly payroll reporting in Riskcast & E-1/J.D. Edwards Payroll System. Living allowance setup/stop/transfers.
• Managing jobsite postings through iCIMS.
• Process new applicants hiring paperwork including e-verify & drug testing.
• Transfer employees to and from the job and assist in updating successfactors program.
• Inform field employees of any personnel-related changes i.e. benefits, etc.
• Perform electronic daily report & daily crew work plan tracking in Procore.
• Maintain all Safety & Drug Program requirements, including reporting accidents, maintain first aid kit
• Preform random drug testing when necessary.
• Maintain a clean working environment i.e. make coffee, take out trash, etc.
• Type, send, and file superintendent correspondence.
• Set up and maintain electronic job files.
• Assist with processing invoices in OnBase.
• Track rental equipment and incoming materials.
• Order office supplies and assist with pricing & ordering job supplies & rental equipment.
• Collect and distribute mail.
• Maintain state required postings, signage and job bulletin board.
• Greet jobsite guests in a professional, friendly, hospitable manner.
• Concur – expense & travel management.
• Occasional over-night travel is required for training purposes.

Skills

Word processing

Excel experience

Verbal communication

Written communication

Positive attitude

Payroll knowledge

Self-motivated

Personal skills

Phone skills

Job description

Brasfield & Gorrie, LLC is seeking a Jobsite Assistant to support the project team on-site in Huntsville, AL. You will handle payroll-related tasks, manage postings, onboarding paperwork, field communications and daily reports to keep operations running smoothly.

The role requires strong word processing and Excel skills, excellent verbal and written communication, and a positive, self-motivated attitude. Occasional overnight travel may be required.