Jobsite Assistant

Brasfield & Gorrie, LLC; Miami (FL); On-site; USD 36,000 - 54,000; Full time

Job summary

Brasfield & Gorrie, LLC is seeking a Jobsite Assistant to support the project team on the Miami site with essential admin and payroll tasks. You will manage postings, applicant paperwork, e-verify/drug testing, and filing to keep operations compliant and on schedule.

This role requires strong Word/Excel skills, clear communication, and a proactive, reliable attitude. You will track daily reports in Procore, assist with invoices in OnBase, and help coordinate office logistics and travel as needed.

Qualifications

• Proficient in word processing and basic Excel.
• Strong verbal and written communication skills.
• Experience with payroll procedures is a plus.
• Self-motivated with a positive attitude.
• Ability to handle sensitive information professionally.

Responsibilities

• Maintain payroll reporting using Riskcast and E-1/J.D. Edwards.
• Manage jobsite postings through iCIMS.
• Process new applicant hiring paperwork including e-verify and drug testing.
• Transfer employees and assist in updating SuccessFactors.
• Inform field employees of personnel changes.
• Track daily reports and crew work plans in Procore.
• Maintain Safety & Drug Program requirements, including accident reporting.
• Perform random drug testing when needed.
• Maintain a clean working environment and perform light office tasks.
• Type, send, and file superintendent correspondence.
• Set up and maintain electronic job files.
• Assist with processing invoices in OnBase.
• Track rental equipment and incoming materials.
• Order office supplies and price & order job supplies & rental equipment.
• Collect and distribute mail.
• Maintain state required postings, signage and job bulletin boards.
• Greet jobsite guests in a professional, friendly, hospitable manner.
• Concur – expense & travel management.
• Occasional over-night travel is required for training purposes.

Skills

Word processing

Excel

Verbal & written communication

Positive attitude

Payroll procedures

Self-motivated

Interpersonal skills

Phone skills

Tools

Procore

E-Verify

OnBase

Riskcast

JD Edwards

iCIMS

SuccessFactors

Job description

Responsibilities

Brasfield & Gorrie’s project team is seeking a Jobsite Assistant to join the project team. Below are the main responsibilities for the position.

Responsibilities and Essential Duties include the following (other duties may be assigned):

• Weekly payroll reporting in Riskcast & E-1/J.D. Edwards Payroll System. Living allowance setup/stop/transfers.
• Managing jobsite postings through iCIMS
• Process new applicants hiring paperwork including e-verify & drug testing
• Transfer employees to and from the job and assist in updating successfactors program
• Inform field employees of any personnel-related changes i.e. benefits, etc.
• Perform electronic daily report & daily crew work plan tracking in Procore
• Maintain all Safety & Drug Program requirements, including reporting accidents, maintain first aid kit
• Preform random drug testing when necessary.
• Maintain a clean working environment i.e. make coffee, take out trash, etc.
• Type, send, and file superintendent correspondence.
• Set up and maintain electronic job files.
• Assist with processing invoices in OnBase.
• Track rental equipment and incoming materials.
• Order office supplies and assist with pricing & ordering job supplies & rental equipment.
• Collect and distribute mail.
• Maintain state required postings, signage and job bulletin board.
• Greet jobsite guests in a professional, friendly, hospitable manner.
• Concur – expense & travel management.
• Occasional over-night travel is required for training purposes.

Education - Skills - Knowledge - Qualifications & Experience

• Proficient word processing skills
• Word and Excel experience
• Excellent verbal and written communication skills
• Positive attitude
• Basic knowledge of payroll procedures and accounting a plus
• Self-motivated
• Excellent personal skills
• Excellent phone skills

The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EOE/Vets/Disabilities