Project Site Admin: Operations, Documents & Support

Brasfield & Gorrie, LLC; New Orleans (LA); On-site; USD 40,000 - 65,000; Full time

Job summary

Brasfield & Gorrie, LLC is seeking a Jobsite Assistant to join the project team. The role provides day-to-day administrative support to the project management team, handles travel, expense reporting, and maintains electronic project files.

You will manage contracts, subcontracts, and related documents while supporting construction document management and field operations. The position involves coordinating pay applications, invoicing, and time entry in JD Edwards, with exposure to various

Qualifications

• Proficient word processing and spreadsheet skills.
• Excellent verbal and written communication abilities.
• Positive attitude with a self-motivated approach.
• Payroll procedures and accounting experience a plus.
• Ability to manage multiple tasks on a busy jobsite.
• Excellent phone skills and professional demeanor.

Responsibilities

• Provide day-to-day administrative support to the project management team (correspondence, mail, meetings, catering, business cards, etc.).
• Prepare expense reports and book travel via Concur for project and jobsite staff.
• Support project setup and closeout — job startup, PDM entry, permits/licenses/insurance, Notice of Commencement, closeout documentation, and final job reports.
• Maintain electronic project files and ensure they're complete and stored properly.
• Manage contracts, purchase orders, subcontracts, and related documents (execution, licenses, safety documents, DocuSign).
• Support construction document management — drawings, spec logs, RFIs, and submittals.
• Track material status and coordinate delivery on subcontracts and purchase orders.
• Assist with SDP enrollment and bonding, and change order management.
• Handle pay applications, lien waivers, invoice coding, and owner billing; research payment status in JD Edwards.
• Coordinate Sales & Use Tax with accounting.
• Enter employee time in JD Edwards and act as liaison between accounting, JSAs, and the project team.
• Support field management (Superintendent, AFM, Foreman) with day-to-day jobsite operations.
• Handle payroll, daily reports (Egnyte), and invoice/dray matching (OnBase).
• Manage employee lifecycle tasks — iCIMS postings, hiring field craft, onboarding, I-9/E-Verify, drug testing, transfers, termination paperwork, and living allowance changes.
• Order jobsite supplies and equipment (Yardz), and schedule inspections/dig permits per Superintendent.
• Handle deliveries, vendor/sales visitors, employee benefits questions, company card requests, and light office upkeep.

Skills

Word processing

Excel

Verbal communication

Written communication

Positive attitude

Self-motivation

Phone skills

Tools

JD Edwards

Concur

DocuSign

Egnyte

OnBase

iCIMS

Job description

Brasfield & Gorrie, LLC is seeking a Jobsite Assistant to join the project team. The role provides day-to-day administrative support to the project management team, handles travel, expense reporting, and maintains electronic project files.

You will manage contracts, subcontracts, and related documents while supporting construction document management and field operations. The position involves coordinating pay applications, invoicing, and time entry in JD Edwards, with exposure to various