Job Operations Coordinator

Industrial Valve Sales & Service; Eight Mile (AL); On-site; USD 42,000 - 62,000; Full time

Job summary

Industrial Valve Sales & Service seeks a Job Operations Coordinator to support planning, execution, and financial management of customer projects. This role demands attention to detail, clear communication, and the ability to collaborate with customers, field teams, and internal departments.

Key duties include preparing quotes, estimating labor and material needs, maintaining documentation, coordinating with stakeholders, and assisting with month-end reporting and invoicing in the company's

Qualifications

• Minimum 12 months of experience in valve, industrial services, or operations.
• Strong math and analytical abilities.
• Proficient with data entry, accuracy, and office applications.
• Excellent written and verbal communication.

Responsibilities

• Prepare accurate quotes and estimates for labor and materials.
• Quantify labor, material needs, and timelines.
• Maintain documentation and thorough communication with customers and internal teams.
• Coordinate with customers, field teams, and shop supervisors.
• Compile billing data and prepare invoices in the financial system.
• Assist with month-end financial reporting and administrative requirements.

Skills

Math & analytics

Communication

Time management

Organizational skills

Multitasking

Data entry

Tools

Microsoft Office Suite

Job description

Company

Industrial Valve Sales & Service, LLC

Position Overview

The Job Operations Coordinator will play a key role in supporting the successful planning, execution, and financial management of customer projects. This position requires strong attention to detail, effective communication, and the ability to work collaboratively with customers, field teams, and internal departments.

Key Responsibilities

• Prepare accurate quotes and estimates for labor, materials, equipment, and subcontractor services, using contracted customer rates, historical data, and industry standards.
• Quantify labor, material needs, and time requirements for upcoming and active projects.
• Ensure all communication between the customer and Industrial Valve is clear, accurate, and thoroughly documented.
• Maintain consistent communication with customers and IVS personnel regarding delays, cost changes, timelines, and other project updates.
• Manage all project documentation, including change orders, timesheets, test reports, and quotes.
• Coordinate with customers, field teams, and shop supervisors throughout the life of each project.
• Compile billing data from various sources (purchase orders, work orders, etc.) and prepare invoices within the company’s financial system.
• Assist with month-end financial reporting and administrative requirements.

Qualifications

• Strong enthusiasm for Industrial Valve and confidence in our service capabilities.
• Solid understanding of basic math and analytical concepts.
• Proficient in computer use, including data entry, information verification, and general office applications.
• Proficiency in Microsoft Office Suite (Excel, Outlook, Teams, Word, etc.).
• Ability to maintain a high level of professionalism in both verbal and written communication with customers and internal team members.
• Strong multitasking skills, with the ability to prioritize effectively under pressure.
• Excellent organizational and time-management abilities.
• Minimum of 12 months of experience in the valve, industrial services, or operations field preferred.