Projects & Operations Coordinator

The Industrial Service Group; Alabama; On-site; USD 45,000 - 65,000; Full time

Job summary

Industrial Valve Sales & Service, LLC seeks a Job Operations Coordinator to support planning, execution, and financial management of customer projects. You will collaborate with customers, field teams, and internal departments to ensure accuracy and on-time delivery.

You will prepare quotes, quantify resources, and maintain clear communication. Strong math, data entry, and MS Office skills are required; 12 months in valve/industrial services preferred.

Qualifications

• Strong enthusiasm for Industrial Valve and confidence in our service capabilities.
• Solid understanding of basic math and analytical concepts.
• Proficient in data entry, information verification, and general office applications.
• Proficiency in Microsoft Office Suite (Excel, Outlook, Teams, Word).
• Professional written and verbal communication with customers and internal team members.
• Able to multitask and prioritize effectively under pressure.
• Excellent organizational and time-management abilities.
• Minimum of 12 months of experience in the valve, industrial services, or operations field preferred.

Responsibilities

• Prepare accurate quotes and estimates for labor, materials, equipment, and subcontractor services, using contracted customer rates, historical data, and industry standards.
• Quantify labor, material needs, and time requirements for upcoming and active projects.
• Ensure all communication between the customer and Industrial Valve is clear, accurate, and thoroughly documented.
• Maintain consistent communication with customers and IVS personnel regarding delays, cost changes, timelines, and other project updates.
• Manage all project documentation, including change orders, timesheets, test reports, and quotes.
• Coordinate with customers, field teams, and shop supervisors throughout the life of each project.
• Compile billing data from various sources (purchase orders, work orders, etc.) and prepare invoices within the company’s financial system.
• Assist with month-end financial reporting and administrative requirements.

Skills

Attention to detail

Communication

Multitasking

Time management

Organizational skills

Analytical thinking

Tools

Microsoft Office

Excel

Outlook

Teams

Word

Job description

Industrial Valve Sales & Service, LLC seeks a Job Operations Coordinator to support planning, execution, and financial management of customer projects. You will collaborate with customers, field teams, and internal departments to ensure accuracy and on-time delivery.

You will prepare quotes, quantify resources, and maintain clear communication. Strong math, data entry, and MS Office skills are required; 12 months in valve/industrial services preferred.