Job Cost Coordinator

Jobtailor; Olathe (KS); On-site; USD 42,000 - 56,000; Full time

Job summary

Jobtailor in the United States seeks a detail-oriented payroll timecard specialist to manage timecard processing for multiple divisions and interact with payroll to resolve discrepancies.

The role emphasizes accurate data entry, Excel proficiency, and strong communication to support employees and management while adhering to safety and process improvements.

Qualifications

• High School diploma or equivalent required.
• Minimum 2 years of related experience.
• Proficiency in spreadsheet programs like Microsoft Excel, and the ability to adapt to new financial technologies.
• Strong accuracy with data entry.
• Excellent verbal and written communication.
• Ability to employ deductive reasoning and critical thinking skills to resolve discrepancies and improve processes.
• Strong customer service skills to address billing issues and maintain positive relationships with clients.
• Intermediate Excel and Microsoft Office.
• The ability to foster and grow relationships.
• Ability to be a forward thinker.
• Ability to prioritize and manage multiple responsibilities efficiently.
• A valid driver’s license with acceptable violation history may be required.

Responsibilities

• Process timecards for assigned divisions and balance company reports.
• Work with payroll to investigate escalated timecard problems and process adjustments.
• Email employees and supervisors about missing timecard signatures and/or approvals.
• Enter miscellaneous charges, project transfers, and timecard adjustments.
• Provide day-to-day office assistance regarding timecard processing and job cost questions.
• Verify and code agency invoices.
• Assist employees who call the application support helpdesk.
• Answer and resolve Job Cost email inbox inquiries within 2 business days.
• Provide service to employees, office staff, and management regarding job cost-related inquiries.
• Work with IT and the direct supervisor to resolve processing problems and report issues.
• Follow safety rules, participate in pre-task planning, and report safety concerns.
• Maintain quality standards and perform other assigned duties.

Skills

Data entry accuracy

Customer service

Critical thinking

Deductive reasoning

Verbal communication

Written communication

Prioritization

Relationship building

Forward thinking

Multitasking

Education

High School Diploma or Equivalent

Valid Driver's License

Tools

Microsoft Excel

Microsoft Office

Job description

Job Responsibilities

• Perform timecard processing for assigned divisions and review/balance company reports.
• Work with payroll to investigate escalated timecard problems and process adjustments.
• Email employees and supervisors about missing timecard signatures and/or approvals.
• Enter miscellaneous charges, project transfers, and timecard adjustments.
• Provide day-to-day office assistance regarding timecard processing and job cost questions.
• Verify and code agency invoices.
• Assist employees who call the application support helpdesk.
• Answer and resolve Job Cost email inbox inquiries within 2 business days.
• Provide service to employees, office staff, and management regarding job cost-related inquiries.
• Work with IT and the direct supervisor to resolve processing problems and report issues.
• Follow safety rules, participate in pre-task planning, and report safety concerns.
• Maintain quality standards and perform other assigned duties.

Requirements

• High School diploma or equivalent.
• Minimum 2 years’ related experience.
• Proficiency in spreadsheet programs like Microsoft Excel, and the ability to adapt to new financial technologies.
• Strong accuracy with data entry.
• Excellent verbal and written communication.
• Ability to employ deductive reasoning and critical thinking skills to resolve discrepancies and improve processes.
• Strong customer service skills to address billing issues and maintain positive relationships with clients.
• Intermediate Excel and Microsoft Office.
• The ability to foster and grow relationships.
• Ability to be a forward thinker.
• Ability to prioritize and manage multiple responsibilities efficiently.
• A valid driver’s license with acceptable violation history may be required.

Core Competencies

Demonstrates proficiency in timecard processing, data entry accuracy, and customer service while effectively managing multiple responsibilities. Strong communication skills and the ability to resolve discrepancies are essential for supporting employees and maintaining positive relationships.

Highest-signal resume keywords

• Timecard Processing
• Data Entry Accuracy
• Microsoft Excel Proficiency
• Customer Service Skills
• Critical Thinking

ATS Optimization Keywords

Hard Skills

• Timecard Processing
• Data Entry
• Spreadsheet Programs
• Job Cost Analysis
• Invoice Verification

Soft Skills

• Verbal Communication
• Written Communication
• Deductive Reasoning
• Relationship Building
• Prioritization

Certifications & Qualifications

• High School Diploma or Equivalent
• Valid Driver’s License

Industry Keywords

• Payroll Processing
• Job Cost Inquiries
• Office Assistance
• Financial Technologies
• Safety Compliance

Tools & Technologies

• Microsoft Excel
• Microsoft Office