Job Advertising Coordinator

Sales Match; Atlanta (GA); Remote; USD 42,000 - 62,000; Full time

Benefits offered by this job

Fully remote work

Structured onboarding and training

Regular check-ins with team lead

Stipends and benefits

Job summary

Sales Match is seeking a Job Advertising Coordinator to organize approved ad requests and campaigns from a remote home office in Georgia. You will manage placement schedules, ensure accuracy, and coordinate with recruiters and platform support to keep campaigns aligned with approved instructions.

The role supports campaign metrics like views, clicks, and applications, with a focus on timely follow-ups and clear handoffs.

Qualifications

• High school diploma or equivalent required.
• 1–2 years of experience in job advertising coordination or recruitment marketing support preferred.
• Familiarity with ATS (e.g., Greenhouse) and job boards; ability to manage campaign schedules.
• Clear written and verbal communication; ability to summarize status updates for stakeholders.

Responsibilities

• Receive job advertising requests via email and queues; record placements and deadlines.
• Verify job titles, locations, links, and dates against recruiter requests; request clarifications as needed.
• Track status, deadlines, and approvals in Monday.com for team visibility.
• Coordinate across job boards using approved wording and templates; do not draft new copy.
• Ensure ads display approved information and direct applicants to the correct vacancy in Greenhouse.

Skills

Task management

Communication skills

Attention to detail

Deadline prioritization

Remote work readiness

Education

High school diploma

Tools

monday.com

Greenhouse

Job description

Job Title: Job Advertising Coordinator

Monthly Pay: $3,721 - $5,558 USD per month

Summary:

Working in a project management tool such as monday.com and an applicant-tracking system such as Greenhouse, the Job Advertising Coordinator organizes approved job advertising requests, placement schedules, and campaign updates. This role helps job advertisements reach relevant audiences with accurate information and working application links. The position sits within the marketing team, works under a marketing team lead, and coordinates with recruiters, hiring contacts, and advertising platform support teams. This is a fully remote, desk-based position offering work from home in Georgia, United States. The role requires a 40-hour weekly commitment. Working days and shift times may vary.

Job Responsibilities:

• Receive job advertising requests through email and the shared task queue, record requested placements and deadlines, and identify missing information before scheduling work.
• Check approved job titles, locations, application links, placement instructions, and campaign dates against recruiter requests, asking the requesting recruiter to clarify any differences.
• Organize request status, ownership, deadlines, and approval checkpoints in a project management tool such as monday.com so teammates can see upcoming advertising activity.
• Coordinate approved job advertisements across selected job boards, using supplied wording and existing templates rather than creating advertising copy or visual materials.
• Verify that advertisements display the approved information and direct applicants to the correct vacancy in an applicant-tracking system such as Greenhouse.
• Track placement dates, advertisement status, and available campaign measures, including views, clicks, and application totals, to support routine campaign reporting.
• Compare placement results across approved channels, summarize observable differences, and flag unusual changes to the marketing team lead without making unsupported conclusions.
• Follow up with recruiters on pending approvals and changing vacancy status; elevate broken links, failed placements, and access issues to platform support and the team lead.
• Coordinate approved renewals, pauses, and advertisement removals when vacancies change, checking that updates appear correctly and notifying the relevant recruiter when complete.
• Maintain clear completion notes and handoffs; quality is judged through placement accuracy, timely turnaround, complete tracking notes, and consistent follow-up on unresolved requests.

Qualifications:

• High school diploma or equivalent.
• About 1-2 years of experience in job advertising coordination, recruitment marketing support, or digital advertising administration preferred.
• Familiarity with job board placements, campaign schedules, vacancy status updates, and the distinction between advertisement views, clicks, and completed applications.
• Ability to use task queues and applicant-tracking systems to organize requests, verify vacancy details, and keep advertising activity connected to approved instructions.
• Comfortable reviewing campaign measures and preparing concise status summaries that distinguish observed results from assumptions about audience behavior.
• Clear written and verbal communication for requesting missing details, confirming approvals, and explaining placement issues to recruiters and platform support contacts.
• Ability to prioritize overlapping deadlines, check links and placement details carefully, and maintain useful handoff notes for colleagues.
• A reliable computer, high-speed internet, and a quiet private workspace, with availability for the 40-hour weekly commitment and agreed working days and shift times.
• Authorization to work in the United States.

Perks & Benefits:

• Fully remote work from home in a desk-based job advertising coordination role.
• Structured onboarding and training on the named systems, placement workflows, approval steps, and reporting expectations.
• Regular check-ins with the team lead to review priorities, questions, and development needs.
• Opportunities to build recruitment advertising coordination, campaign tracking, channel research, and stakeholder communication skills.
• Health coverage, paid leave, a 401(k), maternity leave, and stipends.