Recruiting Specialist

Talentoma; Florida; Remote; USD 47,000 - 64,000; Full time

Benefits offered by this job

Health coverage

Paid leave

401(k)

Maternity leave

Stipends

Job summary

Talentoma is hiring a Recruiting Specialist for a fully remote role based in Florida. You will work with Greenhouse and Outlook to move candidates through the process, keeping applicants informed and recruiters empowered to decide.

The role supports a recruiting team, coordinating interviews and updating hiring information for multiple open positions.

Qualifications

• Experience in recruiting, candidate support, or staffing (1–2 years preferred).
• Familiarity with recruiting workflows, resume screening, candidate sourcing, interview stages, and objective comparisons.
• Ability to update candidate information in an ATS and locate pending actions.
• Strong written and verbal communication for candidate updates and recruiter coordination.
• Authorization to work in the United States.

Responsibilities

• Review applications and recruiter requests in the shared queue and identify next steps.
• Check resumes against position requirements and flag unclear information for recruiter review.
• Search approved recruiting channels for potential candidates and share relevant profiles with the recruiter.
• Maintain recruiting advertisements and route changes to the recruiter before publication.
• Conduct initial candidate conversations to clarify experience, interest, availability, and alignment.
• Arrange interviews using Outlook, confirm availability, and provide meeting links.
• Update candidate stages and notes in Greenhouse to ensure smooth progress tracking.
• Respond to candidate questions and follow up when confirmation from recruiters or hiring managers is needed.
• Monitor pending feedback and reminders, and escalate scheduling conflicts to the team lead.
• Check completed work for accurate summaries, timely responses, and complete notes.

Skills

Greenhouse workflow

Microsoft Outlook

Candidate conversations

Interview scheduling

Communication (written and verbal)

Remote work readiness

Education

High school diploma or equivalent

Tools

Greenhouse ATS

Outlook scheduling

Job description

Monthly Pay: $4,220 - $5,731 USD per month

Summary:

Working in an applicant-tracking system such as Greenhouse and a scheduling and calendar tool such as Microsoft Outlook, the Recruiting Specialist keeps candidate activity organized and recruiting processes moving. This role supports the recruiting team under the guidance of a recruiting team lead, helping applicants receive clear updates and recruiters make informed decisions. The specialist works with candidates, recruiters, and hiring managers to review applications, arrange interviews, and maintain accurate hiring information. This fully remote position lets you work from home in Florida, United States. The role requires a 40-hour weekly commitment. Working days and shift times may vary.

Job Responsibilities:

• Review incoming applications, candidate inquiries, and recruiter requests in the shared recruiting queue, identifying the next action for each item.
• Check resumes against approved position requirements, record relevant qualifications, and flag unclear information for recruiter review rather than making unsupported assumptions.
• Search approved recruiting channels for potential candidates, compare experience with open positions, and share relevant profiles with the assigned recruiter.
• Maintain approved recruiting advertisements, checking position details and routing requested changes to the recruiter before publication on selected job boards.
• Conduct initial candidate conversations using approved questions to clarify experience, interest, availability, and alignment with the position, then summarize responses objectively.
• Arrange interviews using a scheduling and calendar tool such as Microsoft Outlook, confirming participant availability, meeting links, and any subsequent changes.
• Update candidate stages, interview notes, and next steps in an applicant-tracking system such as Greenhouse so recruiters can follow progress without duplicate outreach.
• Respond to candidate questions about interview steps and position information, following up when answers require confirmation from recruiters or hiring managers.
• Monitor pending feedback and unanswered messages, send appropriate reminders, and elevate scheduling conflicts or stalled decisions to the recruiting team lead.
• Check completed work for accurate screening summaries, timely responses, complete notes, and consistent follow-up before handing candidates to the recruiter for final decisions.

Qualifications:

• High school diploma or equivalent.
• About 1-2 years of recruiting, candidate support, or staffing experience preferred, especially experience supporting multiple open positions.
• Familiarity with recruiting workflows, resume screening, candidate sourcing, interview stages, and objective comparisons against stated position requirements.
• Ability to use an applicant-tracking system such as Greenhouse to update candidate information and locate pending recruiting actions.
• Confidence organizing interview invitations and changes through a scheduling and calendar tool such as Microsoft Outlook.
• Clear written and verbal communication for candidate conversations, concise screening summaries, and timely updates to recruiters and hiring managers.
• Sound judgment when handling candidate information, following established access practices, and referring sensitive questions to the recruiting team lead.
• A reliable computer, high-speed internet, and quiet private workspace, plus availability for the 40-hour weekly commitment and agreed working days and shift times.
• Authorization to work in the United States.
• Fully remote, desk-based work from home in Florida, United States, supporting candidates and colleagues through established online recruiting workflows.
• Structured onboarding and training on the named systems, including candidate updates, interview invitations, and screening procedures.
• Regular check-ins with the recruiting team lead to review priorities, discuss questions, and receive practical feedback.
• Opportunities to build candidate screening, talent sourcing, interview coordination, and recruiting communication skills through everyday work.

Health coverage, paid leave, a 401(k), maternity leave, and stipends.