JAS Office Manager

Recruitology; Aspen (CO); Sur place; USD 62 000 - 68 000; Plein temps

Avantages offerts par ce poste

Fully paid M/D/V premiums foremployees

Employer HSA contribution

Generous time off policy

ski pass or recreation allowance

Retirement savings match up to 3%

Résumé du poste

Jazz Aspen Snowmass is seeking a full-time Office Manager to oversee daily office operations and provide clerical support across departments. The role is based from our Red Brick Center offices in Aspen, with occasional nights/weekends required.

Responsibilities include managing supplies, receptionist duties, email management, donor database, event coordination, and assisting Finance with AP/AR tasks. Prior QuickBooks and MS Office experience are preferred.

Qualifications

• Previous office management/receptionist work preferred.
• Must have previous customer service experience.
• Excellent verbal and written communication skills.
• Prior experience with accounts payable and/or QuickBooks preferred.
• Proficiency in Microsoft Office Suite.

Responsabilités

• Maintain and organize office supplies and ascetic.
• Provide administrative support to all staff members as needed (filing, copying, mailings, etc.).
• Operate reception/front desk: greeting guests and answering all calls.
• Manage the general email account, answer all questions timely and appropriately.
• Donor database management and ticket sales entry.
• Schedule and organize meetings, conferences and other JAS events.
• Take minutes at all JAS Board, Committee & Staff meetings.
• Assist at check-in for JAS Café shows as needed throughout the year.
• Assist the Director of Finance with daily transaction processing and accounts receivable. Other finance related duties as assigned.
• Manage the accounts payable processing cycle and AP email.

Connaissances

Customer service

Verbal and written communication

Office management

Receptionist experience

Outils

QuickBooks

Microsoft Office Suite

Description du poste

Jazz Aspen Snowmass is seeking a full-time Office Manager to manage overall office operations and provide clerical assistance for all departments. The role is primarily based from our offices at the Red Brick Center in Aspen. Must be detailed oriented, a fast learner, able to multi-task and function in a fast-paced work environment. Some nights/weekends required.

Key Responsibilities

• Maintain and organize office supplies and ascetic
• Provide administrative support to all staff members as needed (filing, copying, mailings, etc.)
• Operate reception/front desk: greeting guests and answering all calls
• Manage the general email account, answer all questions timely and appropriately
• Donor database management and ticket sales entry
• Schedule and organize meetings, conferences and other JAS events
• Take minutes at all JAS Board, Committee & Staff meetings
• Assist at check-in for JAS Café shows as needed throughout the year
• Assist the Director of Finance with daily transaction processing and accounts receivable. Other finance related duties as assigned.
• Manage the accounts payable processing cycle and AP email

Qualifications

• Previous office management/ receptionist work preferred
• Must have previous customer service experience
• Excellent verbal and written communication skills
• Prior experience with accounts payable and/or QuickBooks preferred
• Proficiency in Microsoft Office Suite

Estimated Annual Salary Range: $62,000-$68,000 per year, depending on experience and qualifications.

JAS offers a comprehensive benefits package, including fully paid M/D/V premiums for employees, employer HSA contribution, generous time off policy, ski pass or recreation allowance, and retirement savings match up to 3% of salary. Applications will be accepted on an ongoing basis until a qualified candidate is hired.