Jazz Aspen Snowmass Office Manager

Jazz Aspen Snowmass; Aspen (CO); On-site; USD 42,000 - 66,000; Full time

Job summary

Jazz Aspen Snowmass is seeking an Office Manager to oversee daily office operations in Aspen, Colorado. This full-time, on-site role supports festival seasons and educational activities by handling administrative tasks, scheduling meetings, maintaining records, coordinating supplies, and assisting staff with logistics.

You will be the primary contact for inquiries from artists, partners, vendors, and patrons, ensuring responsive and professional service in a small, mission-driven team.

Qualifications

• Strong communication and customer service skills to interact with staff, artists, partners and patrons.
• Experience in office administration and scheduling, record-keeping, and day-to-day operations.
• Proficiency with standard office equipment and software; ability to use computers, printers, copiers.
• On-site work in Aspen, CO with reliability and teamwork in a small mission-driven team.

Responsibilities

• Oversee daily office operations and coordinate administrative tasks.
• Schedule meetings, maintain records, manage office supplies and equipment.
• Support staff with logistical needs for events and programs.
• Process invoices and assist with basic expense tracking.
• Collaborate with leadership and program teams through festival seasons and education activities.

Skills

Communication

Customer service

Office administration

Administrative assistance

Organization

Attention to detail

Multi-tasking

Nonprofit/arts knowledge

On-site teamwork

Technical literacy

Education

High school diploma

Business administration / arts management education

Tools

Office software (MS Office)

Office equipment (printers, copiers)

Job description

Company Description

Jazz Aspen Snowmass (JAS) is a 501(c)(3) not-for-profit organization dedicated to presenting and preserving jazz and related music through festivals, performances, and education programs that enrich the community. Now well beyond its early beginnings as a single event, JAS produces multi-day festivals in Aspen/Snowmass, Colorado, a summer series of weekly performances, and winter and summer jazz series in intimate club settings. The organization’s programming spans local, regional, and international audiences and artists, offering a dynamic and diverse musical experience. JAS is committed to artistic excellence, community engagement, and music education as core elements of its mission.

Role Description

The Office Manager will oversee daily office operations to support Jazz Aspen Snowmass’s programs and events, ensuring an organized, efficient, and professional workplace. This full-time, on-site role in Aspen, CO includes managing administrative tasks, scheduling meetings, maintaining records, coordinating office supplies and equipment, and supporting staff with logistical needs. The Office Manager will serve as a primary point of contact for internal and external inquiries, providing responsive customer service to artists, partners, vendors, and patrons. The role also involves assisting with event preparation and follow-up, processing invoices and basic expense tracking, and helping implement office policies and procedures. Collaboration with leadership and program teams is essential to maintain smooth operations throughout festival seasons and educational activities.

Qualifications

• Candidates should possess strong Communication and Customer Service skills to interact professionally with staff, artists, partners, and community members.
• Candidates should possess Office Administration and Administrative Assistance skills to manage scheduling, records, documentation, and day-to-day operations.
• Candidates should possess proficiency with Office Equipment and basic technology tools (computers, printers, copiers, office software) to support an efficient work environment.
• Candidates should demonstrate strong organizational skills, attention to detail, and the ability to prioritize multiple tasks in a fast-paced setting.
• Candidates should have experience in an office management or administrative role; familiarity with nonprofit or arts organizations is a plus.
• Candidates should be able to work on-site in Aspen, CO, maintain reliability and professionalism, and collaborate effectively with a small, mission-driven team.
• Candidates should have a high school diploma or equivalent; additional education or training in business administration, arts management, or a related field is beneficial.