Aspen Office Manager - Arts Org | Ski Pass & Benefits

JAS Office Manager - Jazz Aspen Snowmass; Aspen (CO); On-site; USD 62,000 - 68,000; Full time

Benefits offered by this job

Medical/Dental/Vision premiums for EMP

HSA contribution

Generous time off policy

Ski pass or recreation allowance

Retirement savings match up to 3%

Job summary

Jazz Aspen Snowmass is seeking a full-time Office Manager to oversee office operations and provide clerical support across departments. The role is based at the Red Brick Center in Aspen and requires attention to detail, fast learning, and multi-tasking in a fast-paced environment.

Some nights and weekends are required. The position includes coordinating meetings, managing donor databases, and assisting with finance tasks plus accounts payable.

Qualifications

• Previous office management/receptionist experience.
• Excellent verbal and written communication skills.
• Experience with accounts payable and/or QuickBooks preferred.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Maintain and organize office supplies and ascetic.
• Provide administrative support to all staff members as needed (filing, copying, mailings, etc.).
• Operate reception/front desk: greeting guests and answering all calls.
• Manage the general email account, answer all questions timely and appropriately.
• Donor database management and ticket sales entry.
• Schedule and organize meetings, conferences and other JAS events.
• Take minutes at all JAS Board, Committee & Staff meetings.
• Assist at check-in for JAS Café shows as needed throughout the year.
• Assist the Director of Finance with daily transaction processing and accounts receivable. Other finance related duties as assigned.
• Manage the accounts payable processing cycle and AP email.

Tools

QuickBooks

Job description

Jazz Aspen Snowmass is seeking a full-time Office Manager to oversee office operations and provide clerical support across departments. The role is based at the Red Brick Center in Aspen and requires attention to detail, fast learning, and multi-tasking in a fast-paced environment.

Some nights and weekends are required. The position includes coordinating meetings, managing donor databases, and assisting with finance tasks plus accounts payable.