Aspen Office & Operations Manager - Fast-Paced, Donor&Events

Recruitology; Aspen (CO); On-site; USD 62,000 - 68,000; Full time

Benefits offered by this job

Fully paid M/D/V premiums foremployees

Employer HSA contribution

Generous time off policy

ski pass or recreation allowance

Retirement savings match up to 3%

Job summary

Jazz Aspen Snowmass is seeking a full-time Office Manager to oversee daily office operations and provide clerical support across departments. The role is based from our Red Brick Center offices in Aspen, with occasional nights/weekends required.

Responsibilities include managing supplies, receptionist duties, email management, donor database, event coordination, and assisting Finance with AP/AR tasks. Prior QuickBooks and MS Office experience are preferred.

Qualifications

• Previous office management/receptionist work preferred.
• Must have previous customer service experience.
• Excellent verbal and written communication skills.
• Prior experience with accounts payable and/or QuickBooks preferred.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Maintain and organize office supplies and ascetic.
• Provide administrative support to all staff members as needed (filing, copying, mailings, etc.).
• Operate reception/front desk: greeting guests and answering all calls.
• Manage the general email account, answer all questions timely and appropriately.
• Donor database management and ticket sales entry.
• Schedule and organize meetings, conferences and other JAS events.
• Take minutes at all JAS Board, Committee & Staff meetings.
• Assist at check-in for JAS Café shows as needed throughout the year.
• Assist the Director of Finance with daily transaction processing and accounts receivable. Other finance related duties as assigned.
• Manage the accounts payable processing cycle and AP email.

Skills

Customer service

Verbal and written communication

Office management

Receptionist experience

Tools

QuickBooks

Microsoft Office Suite

Job description

Jazz Aspen Snowmass is seeking a full-time Office Manager to oversee daily office operations and provide clerical support across departments. The role is based from our Red Brick Center offices in Aspen, with occasional nights/weekends required.

Responsibilities include managing supplies, receptionist duties, email management, donor database, event coordination, and assisting Finance with AP/AR tasks. Prior QuickBooks and MS Office experience are preferred.