Associate Artistic Administrator

Musical America; Aspen (CO); On-site; USD 45,000 - 65,000; Full time

Job summary

Aspen Music Festival and School seeks an Associate Artistic Administrator to manage day-to-day operations of the Artistic Department and partner with the VP for Artistic Administration on concert planning. Residency in Roaring Fork Valley required from June 1 to August 30 for Winter Music events.

Responsibilities include artist contracts, logistical coordination, supervision of three Artist Liaisons, and chamber music programming. Strong communication and classical music knowledge are essential.

Qualifications

• Bachelor’s degree required, though an equivalent combination of education, training and experience in an orchestral environment can be substituted.
• Strong knowledge of and enthusiasm for classical music
• Excellent written and verbal communication skills
• Knowledge of computers (Microsoft products)
• A minimum of 3 years of experience in the classical music field
• Demonstrated strong interpersonal skills with the ability to mitigate and solve sensitive personnel issues with artists, managers, artist-faculty, and seasonal staff
• Candidate must have experience in independent work and must be independently motivated; sense of humor is a plus

Responsibilities

• Manage administration for AMFS programming including guest artist contracts, riders, commissioning agreements payments, tax forms, international visas, and conductor questionnaires
• Communicate regularly with artist managers and music publishers on logistical considerations
• Collaborate closely with Operations to ensure guest artists’ needs for concert productions are met
• Plan the logistics of guest artists’ ancillary activities, such as livestreams/broadcasts/social media promotions, fundraising events, master classes, and recitals in Salida as applicable
• Is the primary point of contact, both in advance and on site, for choruses and other large performing groups
• Draft, update, and forecast the artistic budget, including monthly reconciliation
• Recruit, train, and supervise team of three Artist Liaisons; oversee all AMFS artist services including arrivals/departures, ground transportation, hotel arrangements, post-concert entertainment and backstage hospitality
• Chamber music responsibilities
• Assist in the coordination and formation of chamber music groups
• Produce chamber music rehearsal & dress rehearsal schedules/production forms
• In association with the VP for Artistic Administration, develop programs for AMFS chamber music concerts
• In conjunction with the Editor-in-Chief, Programs, ensure accuracy of AMFS printed program content including maintaining and updating ArtsVision records of work titles, movements, composer dates, timing of works, concert sponsors, and other program page text
• Serve as primary resource on AMFS staff for cross-departmental requests for artistic information
• Serve, in rotation, as Manager-on-Duty for select AMFS concerts
• Serve as Artist Liaison and primary logistical contact for all Winter Music concerts
• Conduct research into artists, repertoire, and projects for consideration
• Assist in the production of Aspen Music Festival and School brochures and publicity materials
• Other duties as assigned

Skills

Excellent communication

Interpersonal skills

Independent work

Computer skills

Classical music knowledge

Problem solving

Education

Bachelor’s degree

Job description

The AMFS seeks an Associate Artistic Administrator to manage the day-to-day operations of the Artistic Department and to serve as a resource and thought partner for the VP for Artistic Administration in the planning and programming of AMFS concerts. This position requires residency the Roaring Fork Valley from June1 through August 30, for all Winter Music events, and as the business needs of the AMFS dictate.

Specific duties to include:

• Manage administration for AMFS programming including guest artist contracts, riders, commissioning agreements payments, tax forms, international visas, and conductor questionnaires
• Communicate regularly with artist managers and music publishers on logistical considerations
• Collaborate closely with Operations to ensure guest artists’ needs for concert productions are met
• Plan the logistics of guest artists’ ancillary activities, such as participation in livestreams/broadcasts/social media promotions, fundraising events, master classes, and recitals in Salida as applicable
• Is the primary point of contact, both in advance and on site, for choruses and other large performing groups
• Draft, update, and forecast the artistic budget, including monthly reconciliation
• Recruit, train, and supervise team of three Artist Liaisons; oversee all AMFS artist services including arrivals/departures, ground transportation, hotel arrangements (in conjunction with Housing Director), post-concert entertainment and backstage hospitality
• Chamber music responsibilities
• Assist in the coordination and formation of chamber music groups
• Produce chamber music rehearsal & dress rehearsal schedules/production forms
• In association with the VP for Artistic Administration, develop programs for AMFS chamber music concerts
• In conjunction with the Editor-in-Chief, Programs, ensure accuracy of AMFS printed program content including maintaining and updating ArtsVision records of work titles, movements, composer dates, timing of works, concert sponsors, and other program page text
• Serve as primary resource on AMFS staff for cross-departmental requests for artistic information
• Serve, in rotation, as Manager-on-Duty for select AMFS concerts
• Serve as Artist Liaison and primary logistical contact for all Winter Music concerts
• Conduct research into artists, repertoire, and projects for consideration
• Assist in the production of Aspen Music Festival and School brochures and publicity materials
• Other duties as assigned

• Bachelor’s degree required, though an equivalent combination of education, training and experience in an orchestral environment can be substituted
• Strong knowledge of and enthusiasm for classical music
• Excellent written and verbal communication skills
• Knowledge of computers (Microsoft products)
• A minimum of 3 years of experience in the classical music field
• A demonstrated strong background in interpersonal skills is a must, with the ability to mitigate and solve either sensitive and/or difficult personnel issues with artists, managers, artist-faculty, and seasonal staff
• Candidate must have experience in independent work and must be independently motivated; a sense of humor is a must