Japanese Bilingual Business Operations Coordinator

Top Us; Houston (TX); Hybrid; USD 68,000 - 79,000; Full time

Job summary

Top Us in Houston, TX is seeking a Japanese bilingual Business Operations Coordinator for a hybrid role. The position focuses on coordinating daily corporate operations, improving workflows, and managing documents within a Microsoft 365 ecosystem.

The candidate will support onboarding, vendor coordination, and cross-functional communication with English and Japanese proficiency. Salary ranges 68–79k USD, DOE, full-time direct hire.

Qualifications

• 3–7 years in business operations or related fields.
• Associate degree required; bachelor's preferred.
• Proficiency with Microsoft 365 (Teams, SharePoint, Outlook, Excel, PowerPoint).

Responsibilities

• Coordinate daily corporate and administrative operations.
• Support and improve internal processes and workflows.
• Manage corporate documents, records, and approvals.
• Maintain SharePoint, Teams, and other document systems.
• Support Microsoft 365 tools including Copilot.
• Coordinate meetings, events, travel, and visitors.
• Assist onboarding, office administration, and vendor coordination.
• Collaborate with employees, managers, vendors, and external stakeholders.
• Identify process improvements and support automation and special projects.

Skills

Bilingual English/Japanese

Project coordination

Communication skills

Organizational skills

Education

Associate degree

Tools

Microsoft 365 (Teams/SharePoint/Outlook)

Excel

PowerPoint

Copilot

Power Automate

Job description

Job Details

Japanese Bilingual Business Operations Coordinator - Houston, TX

Position: Japanese Bilingual Business Operations Coordinator

Industry: Energy

Location: Houston, TX

Salary: 68-79K/year (DOE)

Status: Full Time/Direct Hire

Work Style: Hybrid

Ref #: #33576

Responsibilities

• Coordinate daily corporate and administrative operations
• Support and improve internal processes and workflows
• Manage corporate documents, records, and approval processes
• Maintain SharePoint, Teams, and other document systems
• Support Microsoft 365 tools, including Teams, SharePoint, Outlook, and Copilot
• Coordinate meetings, events, travel, and business visitors
• Support onboarding, office administration, and vendor coordination
• Work with employees, managers, vendors, and external stakeholders
• Identify process improvements and support automation and special projects

Qualifications

• 3–7 years of experience in business operations, corporate administration, project coordination, HR/General Affairs, or a related field
• Associate degree required; bachelor’s degree preferred
• Proficiency in Microsoft 365, including Teams, SharePoint, Outlook, Excel, and PowerPoint
• Experience with document management and business process coordination
• Strong organizational, project tracking, and communication skills
• Business-level proficiency in both English and Japanese
• Experience with Copilot, Power Automate, AI tools, knowledge management systems, or SAP Concur is a plus