IT Vendor & AP Operations Coordinator (Hybrid)

AMS Staffing, Inc.; New York (NY); Hybrid; USD 28,000 - 41,000; Full time

Job summary

AMS Staffing, Inc. is seeking a Business Operations Coordinator (Accounts Payable) in New York, NY for a contract role. Hybrid work: 1 day in office, rest remote, with a 2-5 month term and hourly pay between $20-$30.

The role focuses on IT Vendor Lifecycle Management, including onboarding, contract administration in ServiceNow, invoice processing, and payment inquiries, ensuring timely payments and accurate coding.

Qualifications

• Strong communication and clarity in information dissemination.
• Excellent organization and ability to manage tasks independently.
• Customer-centric mindset with strong follow-up and stakeholder communication.
• Growth-minded with willingness to use AI tools and new tech.

Responsibilities

• Facilitate IT vendor payment and invoice processing to ensure timely payments.
• Match, code, and enter invoices to ledgers and cost codes.
• Review vendor invoices for accuracy and proper authorizations.
• Process new vendor requests, wire transfers, and ACH forms.
• Onboard new vendors in SAP to ensure timely invoice processing.
• Serve as Contract Administrator for IT contracts in ServiceNow.
• Retrieve monthly AT&T and Verizon invoices via vendor portals.
• Collaborate with AP to monitor payment SLAs.
• Monitor Hot List Vendors to keep payments under 30 days.
• Provide admin support to IT Events Team (POs, event credentials, ad hoc requests).

Skills

Communication

Organization

Customer focus

Growth mindset

Tools

SAP

ServiceNow

Job description

AMS Staffing, Inc. is seeking a Business Operations Coordinator (Accounts Payable) in New York, NY for a contract role. Hybrid work: 1 day in office, rest remote, with a 2-5 month term and hourly pay between $20-$30.

The role focuses on IT Vendor Lifecycle Management, including onboarding, contract administration in ServiceNow, invoice processing, and payment inquiries, ensuring timely payments and accurate coding.