Hybrid AP Coordinator: Process, Payables & Controls

Haymarket Media US; New York (NY); Hybrid; USD 60,000 - 70,000; Full time

Benefits offered by this job

Competitive compensation

Health plans

401(k) matching

Paid time off

Life insurance

Employee referral program

Training opportunities

Work from Anywhere (3 weeks)

Job summary

Haymarket Media, Inc. in New York, NY, seeks an Accounts Payable Coordinator to join the Accounting team on a hybrid schedule (three days in the office, Monday through Wednesday). The role manages purchasing, receiving, invoice posting, and payment workflows across a multi-brand portfolio.

You will enforce internal controls, resolve discrepancies, and support vendor and audit requests with strong communication. Prior AP experience and an associate degree in accounting are required.

Qualifications

• 2–4 years of dedicated Accounts Payable or full-cycle accounting experience.
• Hands-on experience with Enterprise ERP systems (e.g., Unit4 Business World, NetSuite, SAP, Oracle, or QuickBooks).
• Proficiency with Google Workspace (Gmail) and Microsoft Excel or Google Sheets.
• Solid understanding of automated workflows, 3-way matching, GL structures and double-entry accounting.

Responsibilities

• Invoice Processing: Organize and process incoming invoices in Google Gmail with accurate coding and 3-way matching.
• Vendor Management: Create and maintain vendor profiles in Unit4 Business World with internal purchasers and contracts.
• Travel & Entertainment Processing: Review T&E expense claims for policy compliance and notify claimants of adjustments.
• Disbursement Execution: Prepare payment proposals and process wires/ACH payments.
• Workflow & Issue Resolution: Monitor invoice workflows, trace transactions and troubleshoot payment/ledger issues.
• Stakeholder & Audit Support: Handle AP inquiries and assist with audit requests with audit-ready records.

Skills

Google Workspace

Excel

Education

Associate degree in Accounting

Tools

Unit4 Business World

NetSuite

SAP

Oracle

QuickBooks

Job description

Haymarket Media, Inc. in New York, NY, seeks an Accounts Payable Coordinator to join the Accounting team on a hybrid schedule (three days in the office, Monday through Wednesday). The role manages purchasing, receiving, invoice posting, and payment workflows across a multi-brand portfolio.

You will enforce internal controls, resolve discrepancies, and support vendor and audit requests with strong communication. Prior AP experience and an associate degree in accounting are required.