IT Procurement Specialist (Hardware & Licenses)

#twiceasnice Recruiting; Petoskey (MI); On-site; USD 45,000 - 65,000; Full time

Job summary

#twiceasnice Recruiting is seeking a detail-driven Purchasing Specialist in Petoskey, MI to own end-to-end procurement for hardware and software licenses. You will convert opportunities into orders, manage vendors, track deliveries, and ensure accurate invoicing and postings in QuickBooks.

Ideal candidates have 2+ years in purchasing or admin support, thrive in a process-driven MSP environment, and excel in MS Office, Outlook, and Excel. This is an on-site role with standard business hours.

Qualifications

• 2+ years of experience in purchasing, bookkeeping, or administrative support.
• Professional services industry experience required.
• Must be hyper-organized and detail oriented.

Responsibilities

• Convert won sales opportunities into accurate, properly documented sales orders.
• Manage stock checks, instant downloads, renewal licensing, and inventory allocation.
• Create and manage purchase orders in ConnectWise Procurement, following naming conventions and validating vendor info.
• Submit orders to vendors, track order status, and confirm costs match invoices.
• Receive shipments, verify serial numbers and invoice accuracy, and maintain documentation.
• Communicate backorder status to service, sales, and project management teams.
• Coordinate with Dispatch and Project Managers on timely, complete hardware delivery.
• Post procurement transactions into QuickBooks, ensuring accuracy before closing.
• Handle client invoicing - daily and monthly.
• Process deposits, resolve billing inquiries, and follow up on AR aging to keep accounts current.

Skills

Hyper-organized

Detail oriented

Tools

Microsoft Office Suite

Outlook

Excel

Job description

#twiceasnice Recruiting is seeking a detail-driven Purchasing Specialist in Petoskey, MI to own end-to-end procurement for hardware and software licenses. You will convert opportunities into orders, manage vendors, track deliveries, and ensure accurate invoicing and postings in QuickBooks.

Ideal candidates have 2+ years in purchasing or admin support, thrive in a process-driven MSP environment, and excel in MS Office, Outlook, and Excel. This is an on-site role with standard business hours.