Purchasing Specialist (2+ yrs. exp. req. $44-55K)

#twiceasnice Recruiting; Petoskey (MI); On-site; USD 45,000 - 65,000; Full time

Job summary

#twiceasnice Recruiting is seeking a detail-driven Purchasing Specialist in Petoskey, MI to own end-to-end procurement for hardware and software licenses. You will convert opportunities into orders, manage vendors, track deliveries, and ensure accurate invoicing and postings in QuickBooks.

Ideal candidates have 2+ years in purchasing or admin support, thrive in a process-driven MSP environment, and excel in MS Office, Outlook, and Excel. This is an on-site role with standard business hours.

Qualifications

• 2+ years of experience in purchasing, bookkeeping, or administrative support.
• Professional services industry experience required.
• Must be hyper-organized and detail oriented.

Responsibilities

• Convert won sales opportunities into accurate, properly documented sales orders.
• Manage stock checks, instant downloads, renewal licensing, and inventory allocation.
• Create and manage purchase orders in ConnectWise Procurement, following naming conventions and validating vendor info.
• Submit orders to vendors, track order status, and confirm costs match invoices.
• Receive shipments, verify serial numbers and invoice accuracy, and maintain documentation.
• Communicate backorder status to service, sales, and project management teams.
• Coordinate with Dispatch and Project Managers on timely, complete hardware delivery.
• Post procurement transactions into QuickBooks, ensuring accuracy before closing.
• Handle client invoicing - daily and monthly.
• Process deposits, resolve billing inquiries, and follow up on AR aging to keep accounts current.

Skills

Hyper-organized

Detail oriented

Tools

Microsoft Office Suite

Outlook

Excel

Job description

Job Type: Full-Time

Typical hours: M-F, 8:00 AM - 5:00 PM

Start Date: ASAP

Sponsorship is not available

Purchasing Specialist Description

Our client, a growing IT managed services provider (MSP) based in Petoskey, MI, is seeking a Purchasing Specialist to manage their end-to-end procurement process - from converting approved sales opportunities into purchase orders to coordinating product delivery and ensuring accurate financial reconciliation. You'll work with both physical hardware and digital licenses, making sure products are ordered, tracked, received, and handed off for implementation in a timely, cost-effective, and compliant manner. You'll find success in this role if you're empathetic, deadline-conscious, and highly organized - understanding how your work fits into the bigger picture of service delivery, since delays, mistakes, or missed communication can create issues downstream. This is a great opportunity to join a growing, process-driven IT company that offers strong benefits and long-term stability.

Purchasing Specialist Responsibilities

• Convert won sales opportunities into accurate, properly documented sales orders
• Manage stock checks, instant downloads, renewal licensing, and inventory allocation
• Create and manage purchase orders in ConnectWise Procurement, following naming conventions and validating vendor info
• Submit orders to vendors, track order status, and confirm costs match invoices
• Receive shipments, verify serial numbers and invoice accuracy, and maintain documentation
• Communicate backorder status to service, sales, and project management teams
• Coordinate with Dispatch and Project Managers on timely, complete hardware delivery
• Post procurement transactions into QuickBooks, ensuring accuracy before closing
• Handle client invoicing - daily and monthly
• Process deposits, resolve billing inquiries, and follow up on AR aging to keep accounts current

Purchasing Specialist Qualifications

• 2+ years of experience in purchasing, bookkeeping, or administrative support required
• Professional services industry experience required
• Must be hyper-organized and detail oriented
• Enter 14 as your answer to the fourth application question
• Proficiency in Microsoft Office, particularly Outlook and Excel required