IT Procurement Specialist – Dynamics 365

DataEndure; Santa Clara (CA); Hybrid; USD 70,000 - 85,000; Full time

Job summary

DataEndure in Santa Clara, CA is seeking a detail-oriented Purchasing Specialist to manage the end-to-end procurement lifecycle for IT hardware, software, subscriptions, and services. You will use Microsoft Dynamics 365 Business Central to create and monitor purchase orders, coordinate vendor documentation, and ensure timely customer delivery.

The role requires 2-5 years in purchasing or procurement within IT, strong ERP and Excel capabilities, and cross-functional collaboration across Sales,

Qualifications

• 2-5 years of purchasing/procurement experience, IT channel or tech sales preferred.
• Familiarity with OEMs, distributors, renewals, and subscriptions.
• Hands-on with ERP systems, especially Dynamics 365 Business Central.
• Strong Excel skills for reporting and analysis.
• Understanding of how purchasing affects invoices, COGS, and month-end close.

Responsibilities

• Execute procurement per approved procedures and quotes.
• Coordinate vendor portals, PO acknowledgments, and shipment documentation.
• Monitor open POs, receipts, backorders, and invoicing impact on billing.
• Validate costs, discounts, and special pricing to protect margins.
• Resolve PO/invoice discrepancies and damaged shipments.
• Support managed services, renewals, and recurring billing items.
• Collaborate with Sales, Finance, Billing, and Inventory teams.
• Maintain POs, vendor records, and procurement reports in the system.
• Document procedures and cross-train for continuity.

Skills

Vendor coordination

ERP systems

Excel reporting

Communication

Accounting awareness

Tools

Microsoft Dynamics 365 Business Central

Microsoft Office (Excel, Word)

Job description

DataEndure in Santa Clara, CA is seeking a detail-oriented Purchasing Specialist to manage the end-to-end procurement lifecycle for IT hardware, software, subscriptions, and services. You will use Microsoft Dynamics 365 Business Central to create and monitor purchase orders, coordinate vendor documentation, and ensure timely customer delivery.

The role requires 2-5 years in purchasing or procurement within IT, strong ERP and Excel capabilities, and cross-functional collaboration across Sales,