IT & Office Administrative Specialist

GWC Capital; Orem (UT); On-site; USD 40,000 - 52,000; Full time

Job summary

GWC Capital is seeking an Administrative Assistant to support the CIO and IT/EBS teams. You will manage calendars, process invoices, coordinate meetings, and assist with office operations to keep the organization running efficiently.

The role requires strong organizational skills, discretion with confidential information, and the ability to support multiple teams. Proficiency in Microsoft Office and scheduling tools is essential.

Qualifications

• Must have strong organizational and time management skills.
• Excellent written and verbal communication.
• Accurate handling of invoices and records.
• Discretion with confidential information.
• Ability to support multiple teams independently.
• Proficient with Microsoft Office and scheduling tools.

Responsibilities

• Provide administrative support to assigned teams
• Coordinate scheduling, calendars, and meeting logistics
• Process, track, and route invoices and expense records
• Support office coordination, including supplies, mail, deliveries, and day-to-day operations
• Prepare routine reports, correspondence, and presentation materials
• Serve as a point of contact for employee support and vendor inquiries
• Maintain accurate records, files, and documentation across supported departments
• Partner with Executive Coordinator(s) on cross-office coordination and priorities
• Support onboarding logistics, office events, and visitor coordination as needed
• Other duties or projects, administrative or otherwise, as assigned

Skills

Organization

Time management

Communication

Discretion

Independent worker

MS Office

Education

High school diploma

Administrative experience preferred

Tools

Microsoft Office

Scheduling tools

Job description

GWC Capital is seeking an Administrative Assistant to support the CIO and IT/EBS teams. You will manage calendars, process invoices, coordinate meetings, and assist with office operations to keep the organization running efficiently.

The role requires strong organizational skills, discretion with confidential information, and the ability to support multiple teams. Proficiency in Microsoft Office and scheduling tools is essential.