Administrative Assistant - IT/EBS

GWC Capital; Orem (UT); On-site; USD 40,000 - 52,000; Full time

Job summary

GWC Capital is seeking an Administrative Assistant to support the CIO and IT/EBS teams. You will manage calendars, process invoices, coordinate meetings, and assist with office operations to keep the organization running efficiently.

The role requires strong organizational skills, discretion with confidential information, and the ability to support multiple teams. Proficiency in Microsoft Office and scheduling tools is essential.

Qualifications

• Must have strong organizational and time management skills.
• Excellent written and verbal communication.
• Accurate handling of invoices and records.
• Discretion with confidential information.
• Ability to support multiple teams independently.
• Proficient with Microsoft Office and scheduling tools.

Responsibilities

• Provide administrative support to assigned teams
• Coordinate scheduling, calendars, and meeting logistics
• Process, track, and route invoices and expense records
• Support office coordination, including supplies, mail, deliveries, and day-to-day operations
• Prepare routine reports, correspondence, and presentation materials
• Serve as a point of contact for employee support and vendor inquiries
• Maintain accurate records, files, and documentation across supported departments
• Partner with Executive Coordinator(s) on cross-office coordination and priorities
• Support onboarding logistics, office events, and visitor coordination as needed
• Other duties or projects, administrative or otherwise, as assigned

Skills

Organization

Time management

Communication

Discretion

Independent worker

MS Office

Education

High school diploma

Administrative experience preferred

Tools

Microsoft Office

Scheduling tools

Job description

Overview

The Administrative Assistant reports to the companies CIO and provides administrative and clerical support to the IT/EBS team. This role keeps schedules, invoices, meeting logistics, and office coordination organized so leaders and teams can operate efficiently. This position serves as a central point of day-to-day administrative support and employee assistance for the office.

Job Responsibilities:

• Provide administrative support to assigned teams
• Coordinate scheduling, calendars, and meeting logistics for leaders and teams
• Process, track, and route invoices and expense records for review and approval
• Support office coordination, including supplies, mail, deliveries, and day-to-day operations
• Prepare routine reports, correspondence, and presentation materials
• Serve as a point of contact for employee support and internal and vendor inquiries
• Maintain accurate records, files, and documentation across supported departments
• Partner with Executive Coordinator(s) on cross-office coordination and priorities
• Support onboarding logistics, office events, and visitor coordination as needed
• Other duties or projects, administrative or otherwise, as assigned

Knowledge, Skills, and Abilities:

• Strong organization and time management across competing priorities
• Clear, professional written and verbal communication
• Accuracy in handling invoices, records, and correspondence
• Discretion when handling sensitive or confidential information
• Ability to work independently and support multiple teams at once
• Working knowledge of Microsoft Office and standard scheduling tools

Education and Certificates:

• High school diploma or equivalent
• Some administrative or clerical experience preferred

Physical Requirements:

• Occasional standing, walking, bending, and reaching
• Occasional lifting up to approximately 25 lbs
• Occasional travel to events, vendors, or subsidiary locations

Competencies:

• Accountability for accurate and timely work
• Organization and follow through
• Clear and dependable communication
• Discretion and professional judgment
• Service orientation toward leaders and teams