IT Executive Assistant & Operations Partner

cbrands; United States; On-site; USD 39,000 - 56,000; Full time

Job summary

Constellation Brands seeks an Administrative Assistant to support the IT organization, acting as trusted partner to senior IT leaders. The role coordinates priorities, travel, calendars, and meeting logistics while aligning IT teams and stakeholders.

You will manage the IT operating rhythm, prepare materials, track actions, and help improve administrative processes. Strong business judgment, attention to detail, and the ability to juggle multiple projects in a fast-paced environment are

Qualifications

• 3+ years office administrative support experience, preferable to senior management.
• Strong proficiency in Microsoft Office, including Outlook, Word, Excel (including building pivot tables) and an emphasis in PowerPoint.
• Strong skills calendaring and planning events.
• Strong organizational and time management skills with the ability to prioritize.
• Excellent communication skills both verbally and written in order to work with customers and all levels of management, vendors and other business partners.
• Ability to use problem solving and advanced judgment skills to make decisions in situations where there are no established procedures.
• High professional ethical standards and ability to maintain confidence.
• Ability to coordinate multiple projects, set priorities, and deliver projects with deadlines.
• High degree of accuracy, and attention to detail.
• Self-starter who is comfortable with ambiguity.

Responsibilities

• Provide direct administrative support to senior IT leaders, including calendar management, travel coordination, and meeting logistics.
• Proactively manage competing priorities, ensuring leaders are prepared and focused on highest-value activities.
• Serve as a central coordination point across leadership teams to ensure alignment and communication.
• Coordinate IT leadership forums (e.g., ITLT, OCIO LT), including agenda development, materials preparation, and follow-ups.
• Track action items, decisions, and key deliverables to ensure accountability across teams.
• Support execution of recurring IT operating cadence (monthly, quarterly, annual planning cycles).
• Partner across IT functions to coordinate meetings, communications, and key initiatives.
• Draft and distribute executive communications, meeting summaries, and presentation materials.
• Ensure effective communication flow between IT leadership and stakeholders.
• Manage travel arrangements, expense coordination, and vendor-related administrative processes (including purchase orders).
• Coordinate logistics for meetings, offsites, and team events.
• Maintain organized records, documentation, and files.
• Develop high-quality, executive-ready presentations and supporting documentation.
• Support preparation of materials for leadership reviews and governance forums.
• Identify and implement process improvements to enhance administrative efficiency.
• Establish and maintain standard ways of working across supported teams.
• Support special projects and initiatives as assigned.

Skills

Office administration

Calendar management

Microsoft Office

Communication skills

Time management

Problem solving

Attention to detail

Multi-project coordination

Self-starter

Tools

Workday

Jira

Miro

Confluence

Outlook

WebEx

Zoom

Microsoft Teams

Job description

Constellation Brands seeks an Administrative Assistant to support the IT organization, acting as trusted partner to senior IT leaders. The role coordinates priorities, travel, calendars, and meeting logistics while aligning IT teams and stakeholders.

You will manage the IT operating rhythm, prepare materials, track actions, and help improve administrative processes. Strong business judgment, attention to detail, and the ability to juggle multiple projects in a fast-paced environment are