IT Administrative Specialist: Sales Orders & Invoicing

CCS; Hauppauge (NY); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical and dental plans

Vision and disability plans

401K with employer match

Onsite fitness center

Paid holidays and vacation

Certification rewards

Job summary

CCS is a growing IT company with a long track record of delivering solutions across the northeast. The Administrative Assistant will manage product and service sales orders and invoices, maintain accurate records, and support program leads and accounting in a fast-paced environment.

You bring data entry, billing or invoicing experience, strong Excel skills (NetSuite preferred), and superb attention to detail.

Qualifications

• Previous experience in data entry, billing, or invoicing preferred.
• Proficiency in Microsoft Excel; experience with NetSuite is preferred but not required.
• Strong attention to detail and organizational skills. Ability to meet deadlines and manage multiple tasks simultaneously.
• Excellent written and verbal communication skills.

Responsibilities

• Monitor and respond to all customer requests for product quotes in a timely manner.
• Work with inside Sales Team & Manufacturers to obtain and provide product quotes.
• Accurately enter all new Product & Service Sales Orders into the accounting system.
• Verify monthly invoicing with Program Leads to ensure timely processing for month-end.
• Maintain and update customer records in spreadsheets or databases.
• Update the internal Project Management Tracking Database with corresponding Sales Order and Invoice numbers.
• Communicate with program leads and accounting to resolve any sales order or invoice discrepancies.
• Assist with additional administrative duties as needed.

Skills

Sales Support

Proposal Management

Quoting & Pricing

Tools

Microsoft Excel

NetSuite

Job description

CCS is a growing IT company with a long track record of delivering solutions across the northeast. The Administrative Assistant will manage product and service sales orders and invoices, maintain accurate records, and support program leads and accounting in a fast-paced environment.

You bring data entry, billing or invoicing experience, strong Excel skills (NetSuite preferred), and superb attention to detail.