IT Administrative Assistant - Sales Orders & Invoicing

cairo communication systems (ccs); Raleigh (NC); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Medical & dental

Vision & disability

401K matching

Tuition reimbursement

Onsite fitness

Life Insurance

Paid holidays

Cert rewards

Job summary

Custom Computer Specialists is seeking an Administrative Assistant in Raleigh, NC to ensure accurate processing of product and service sales orders and invoices within our Enterprise Programs Division.

The role emphasizes precision, organization, and the ability to manage multiple priorities in a fast-paced environment. Salary ranges reflect the market and our commitment to reliable internal processes supporting client projects.

Qualifications

• Associates degree or equivalent required.
• Experience in data entry, billing, or invoicing preferred.
• Proficiency in Microsoft Excel; NetSuite preferred but not required.
• Strong attention to detail and organizational skills.
• Ability to meet deadlines and manage multiple tasks.
• Excellent written and verbal communication skills.

Responsibilities

• Monitor and respond to customer requests for product quotes in a timely manner.
• Collaborate with inside Sales Team & Manufacturers to obtain and provide product quotes.
• Enter all new Product & Service Sales Orders into the accounting system.
• Verify monthly invoicing with Program Leads to ensure timely processing for month-end.
• Maintain and update customer records in spreadsheets or databases.
• Update the internal Project Management Tracking Database with Sales Order and Invoice numbers.
• Communicate with program leads and accounting to resolve order or invoice discrepancies.
• Assist with additional administrative duties as needed.

Skills

Data entry

Billing

Invoicing

Attention to detail

Organizational skills

Written and verbal communication

Education

Associates degree or equivalent

Tools

NetSuite

CRM systems

ERP systems

Microsoft Excel

Job description

Custom Computer Specialists is seeking an Administrative Assistant in Raleigh, NC to ensure accurate processing of product and service sales orders and invoices within our Enterprise Programs Division.

The role emphasizes precision, organization, and the ability to manage multiple priorities in a fast-paced environment. Salary ranges reflect the market and our commitment to reliable internal processes supporting client projects.