Front Desk Administrator

Ultimate Staffing Services; Irvine (CA); On-site; USD 27,000 - 28,000; Full time

Benefits offered by this job

Healthcare package

Paid time off

401(k) retirement savings with company

Professional development opportunities

Job summary

Ultimate Staffing is seeking a Front Desk Administrator in Irvine, California to greet visitors, handle phone calls, and maintain an organized reception area. This role supports scheduling and calendar management while providing general administrative assistance to multiple departments.

The ideal candidate has strong organizational and communication skills, experience with Microsoft Office, and a customer-service orientation.

Qualifications

• Previous experience in a front desk or administrative role preferred.
• Proficient in Microsoft Office and calendar management.
• Discretion with confidential information and strong communication skills.

Responsibilities

• Greet and welcome visitors in a warm and professional manner.
• Answer and direct incoming phone calls promptly and efficiently.
• Maintain the front desk area, ensuring it is tidy and presentable.
• Assist with scheduling appointments and managing calendars.
• Provide administrative support to various departments as needed.
• Manage incoming and outgoing mail and deliveries.
• Ensure compliance with company policies and procedures in all interactions.

Skills

Organizational skills

Communication skills

Customer service

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Front Desk Administrator (JN -092026-430838) Irvine, California

Salary: USD19.5 - USD20 per hour

Ultimate Staffing is actively seeking a dedicated and organized Front Desk Administrator to join their client's team in California. This role is integral to ensuring smooth daily operations and providing excellent customer service to all visitors and staff members.

Responsibilities:

• Greet and welcome visitors in a warm and professional manner.
• Answer and direct incoming phone calls promptly and efficiently.
• Maintain the front desk area, ensuring it is tidy and presentable.
• Assist with scheduling appointments and managing calendars.
• Provide administrative support to various departments as needed.
• Manage incoming and outgoing mail and deliveries.
• Ensure compliance with company policies and procedures in all interactions.

Requirements:

• Previous experience in a front desk or administrative role is preferred.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to handle sensitive information with discretion and confidentiality.
• Customer service-oriented with a positive attitude.

Work Hours:

Monday - Friday, during 1st shift hours.

• Comprehensive healthcare package including medical, dental, and vision coverage.
• Paid time off and holidays.
• 401(k) retirement savings plan with company match.
• Opportunities for professional development and career advancement.

Pay Range: $19.50 - $20.00 per hour