IRB Operations Specialist

Thomas Jefferson University; United States; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical and prescription coverage

Tuition assistance

Retirement plans

Job summary

Thomas Jefferson University is seeking an Institutional Review Board Coordinator to support administrative review of human research submissions. You will coordinate submission workflows, maintain study information in electronic systems, and communicate status and determinations to investigators and partners.

The role emphasizes accuracy, regulatory alignment, and cross-team collaboration across IRB processes and external partners.

Qualifications

• 2 years IRB or Clinical Research experience.
• Strong attention to detail, organization, and ability to manage multiple deadlines.
• Proficiency with electronic review systems, productivity software, spreadsheets, and email/calendar tools.
• Excellent written and verbal communication.
• Collaborates effectively with investigators, research teams, reviewers, and external partners.

Responsibilities

• Coordinates and facilitates the administrative review of human research submissions across applicable review pathways.
• Serves as the primary liaison among investigators, research teams, reviewers, institutional contacts, and external partners.
• Processes and monitors IRB transactions and study records in electronic systems.
• Reviews, prepares, and communicates study-related documentation and correspondence.
• Maintains organized records and supports compliance, quality improvement and training.

Skills

Attention to detail

Organization

Multitasking

Written communication

Verbal communication

Documentation

Active listening

Collaboration

Time management

Education

High School Diploma/GED

Bachelor’s Degree

Master’s Degree

Tools

Electronic review systems

Productivity software

Spreadsheets

Shared document platforms

Email clients

Calendar tools

Video conferencing platforms

Job description

Thomas Jefferson University is seeking an Institutional Review Board Coordinator to support administrative review of human research submissions. You will coordinate submission workflows, maintain study information in electronic systems, and communicate status and determinations to investigators and partners.

The role emphasizes accuracy, regulatory alignment, and cross-team collaboration across IRB processes and external partners.