IRB Coordinator

Jefferson Health; Philadelphia (Philadelphia County); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical plan

Dental and Vision

Life and AD&D insurance

Disability insurance

Flexible spending accounts

Retirement plans

Tuition assistance

Job summary

Thomas Jefferson University seeks an Institutional Review Board Coordinator to support administrative review, tracking, and communication of human research submissions. You will coordinate workflows, maintain study data in electronic systems, and ensure timely determinations and follow-up across local and external reviews.

The role requires meticulous attention to detail, strong written and verbal communication, and proficiency with electronic review tools to support compliance and quality in

Qualifications

• HS Diploma or GED is required.
• 2 years IRB or Clinical Research experience.
• Strong attention to detail and ability to manage multiple deadlines and competing priorities.
• Clear, professional written and verbal communication is essential.
• Proficiency with electronic review systems and productivity software.

Responsibilities

• Coordinate administrative review of human research submissions across review pathways, including intake, routing, tracking, and follow-up activities for local and externally reviewed research.
• Serve as primary liaison among investigators, research teams, reviewers, institutional contacts, and external partners, guiding review processes and status updates.
• Process and monitor IRB transactions and study records in line with institutional, ethical, and regulatory requirements.
• Prepare and communicate study-related documentation and correspondence, including actions and determinations.
• Maintain organized records and support quality improvement through accurate documentation and reporting.

Skills

Attention to detail

Organization

Communication

Multitasking

Education

Bachelor’s Degree

Tools

Electronic review systems

MS Office

Spreadsheets

Email/Calendar tools

Job description

Job Details

The Institutional Review Board Coordinator supports the administrative review, tracking, documentation, and communication of human research submissions. The role serves as a liaison among investigators, research teams, reviewers, institutional contacts, and external partners to support timely, consistent, and well-documented review operations. The position coordinates submission workflows, maintains accurate study information in electronic review systems and tracking tools, and communicates review status, requirements, determinations, and follow-up items. Based on business need, the role may support specialized review activities such as multi-site or reliance coordination, convened committee operations, or operational support for IRB systems and workflows.

Number of Positions In Requisition

1

Job Details

The Institutional Review Board Coordinator supports the administrative review, tracking, documentation, and communication of human research submissions. The role serves as a liaison among investigators, research teams, reviewers, institutional contacts, and external partners to support timely, consistent, and well-documented review operations. The position coordinates submission workflows, maintains accurate study information in electronic review systems and tracking tools, and communicates review status, requirements, determinations, and follow-up items. Based on business need, the role may support specialized review activities such as multi-site or reliance coordination, convened committee operations, or operational support for IRB systems and workflows.

Job Description

The Institutional Review Board Coordinator supports the administrative review, tracking, documentation, and communication of human research submissions. The role serves as a liaison among investigators, research teams, reviewers, institutional contacts, and external partners to support timely, consistent, and well-documented review operations. The position coordinates submission workflows, maintains accurate study information in electronic review systems and tracking tools, and communicates review status, requirements, determinations, and follow-up items. Based on business need, the role may support specialized review activities such as multi-site or reliance coordination, convened committee operations, or operational support for IRB systems and workflows.

Job Duties

• Coordinates and facilitates the administrative review of human research submissions across applicable review pathways, including intake, routing, tracking, documentation, and follow-up activities for local and externally reviewed research.
• Serves as the primary liaison among investigators, research teams, reviewers, institutional contacts, and external partners, providing guidance on review processes, documentation requirements, and submission status.
• Processes and monitors IRB transactions and study records in accordance with applicable institutional, ethical, and regulatory requirements, maintaining accurate information in electronic review and tracking systems.
• Reviews, prepares, and communicates study-related documentation and correspondence, including required actions, determinations, investigator responses, and other review-related communications.
• Maintains organized records and supports operational effectiveness, compliance, and quality improvement through accurate documentation, tracking, reporting, training, and other related duties as assigned.

Minimum Qualifications

• High School Diploma/GED
• 2 years IRB or Clinical Research
• Strong attention to detail, organization, follow-through, and ability to manage multiple deadlines and competing priorities.
• Demonstrates clear, professional, and objective written and verbal communication.
• Ability to prepare accurate correspondence, documentation, records, and meeting-related materials when assigned.
• Ability to listen actively, synthesize information accurately, and distinguish required determinations or action items from general discussion.
• Proficiency with electronic review systems, productivity software, spreadsheets, shared document platforms, email, calendar tools, and virtual meeting platforms.
• Collaborates effectively with investigators, research teams, reviewers, committee members, internal offices, and external partners.

Preferred Qualifications

• Bachelor’s Degree
• Master’s Degree
• 4 years IRB Coordinator
• CIP - Certified Institutional Review Board (IRB) Professional - Public Responsibility in Medicine and Resarch Upon Hire

Physical Demands

Lift and carry 7 lbs., continuous sitting >67%, frequent keyboard use/repetitive motion, frequent fine motor activity/wrist position deviation.

Job Description Disclaimer

Job Description Disclaimer: This position description provides the major duties/responsibilities, requirements and working conditions for the position. It is intended to be an accurate reflection of the current position, however management reserves the right to revise or change as necessary to meet organizational needs. Other responsibilities may be assigned when circumstances require.

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular

Employee Entity

Thomas Jefferson University

Primary Location Address

1020 Locust Street, Philadelphia, Pennsylvania, United States of America

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.

Benefits

Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance.