IRB Coordinator

Thomas Jefferson University; United States; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical and prescription coverage

Tuition assistance

Retirement plans

Job summary

Thomas Jefferson University is seeking an Institutional Review Board Coordinator to support administrative review of human research submissions. You will coordinate submission workflows, maintain study information in electronic systems, and communicate status and determinations to investigators and partners.

The role emphasizes accuracy, regulatory alignment, and cross-team collaboration across IRB processes and external partners.

Qualifications

• 2 years IRB or Clinical Research experience.
• Strong attention to detail, organization, and ability to manage multiple deadlines.
• Proficiency with electronic review systems, productivity software, spreadsheets, and email/calendar tools.
• Excellent written and verbal communication.
• Collaborates effectively with investigators, research teams, reviewers, and external partners.

Responsibilities

• Coordinates and facilitates the administrative review of human research submissions across applicable review pathways.
• Serves as the primary liaison among investigators, research teams, reviewers, institutional contacts, and external partners.
• Processes and monitors IRB transactions and study records in electronic systems.
• Reviews, prepares, and communicates study-related documentation and correspondence.
• Maintains organized records and supports compliance, quality improvement and training.

Skills

Attention to detail

Organization

Multitasking

Written communication

Verbal communication

Documentation

Active listening

Collaboration

Time management

Education

High School Diploma/GED

Bachelor’s Degree

Master’s Degree

Tools

Electronic review systems

Productivity software

Spreadsheets

Shared document platforms

Email clients

Calendar tools

Video conferencing platforms

Job description

Job Details The Institutional Review Board Coordinator supports the administrative review, tracking, documentation, and communication of human research submissions. The role serves as a liaison among investigators, research teams, reviewers, institutional contacts, and external partners to support timely, consistent, and well-documented review operations. The position coordinates submission workflows, maintains accurate study information in electronic review systems and tracking tools, and communicates review status, requirements, determinations, and follow-up items. Based on business need, the role may support specialized review activities such as multi-site or reliance coordination, convened committee operations, or operational support for IRB systems and workflows.

Job Description

• Coordinates and facilitates the administrative review of human research submissions across applicable review pathways, including intake, routing, tracking, documentation, and follow-up activities for local and externally reviewed research.
• Serves as the primary liaison among investigators, research teams, reviewers, institutional contacts, and external partners, providing guidance on review processes, documentation requirements, and submission status.
• Processes and monitors IRB transactions and study records in accordance with applicable institutional, ethical, and regulatory requirements, maintaining accurate information in electronic review and tracking systems.
• Reviews, prepares, and communicates study-related documentation and correspondence, including required actions, determinations, investigator responses, and other review-related communications.
• Maintains organized records and supports operational effectiveness, compliance, and quality improvement through accurate documentation, tracking, reporting, training, and other related duties as assigned.

Education - Required

• High School Diploma/GED

Education - Preferred

• Bachelor’s Degree
• Master’s Degree

Experience - Required

• 2 years IRB or Clinical Research Experience

Experience - Preferred

• 4 years IRB Coordinator

Knowledge, Skills and Abilities - Required

• Strong attention to detail, organization, follow-through, and ability to manage multiple deadlines and competing priorities.
• Demonstrates clear, professional, and objective written and verbal communication.
• Ability to prepare accurate correspondence, documentation, records, and meeting-related materials when assigned.
• Ability to listen actively, synthesize information accurately, and distinguish required determinations or action items from general discussion.
• Proficiency with electronic review systems, productivity software, spreadsheets, shared document platforms, email, calendar tools, and virtual meeting platforms.
• Collaborates effectively with investigators, research teams, reviewers, committee members, internal offices, and external partners.

Licenses and Certifications - Preferred

• CIP - Certified Institutional Review Board (IRB) Professional - Public Responsibility in Medicine and Resarch

Upon Hi Work Shift Workday Day (United States of America) Worker Sub Type Regular Employee Entity Thomas Jefferson University Primary Location Address 1020 Locust Street, Philadelphia, Pennsylvania, United States of America Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value.

Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.

Benefits

• Benefits Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts.
• Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service.
• All colleagues, including those who work less than part time (including per diem colleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance.

For more benefits information, please click here In keeping with Jefferson's Mission, We Improve Lives, it is our goal to recruit, retain, develop and reward highly-qualified employees. Jefferson encourages its employees to expand their knowledge and develop their careers through growth opportunities and continuing education.

With a long standing history, Jefferson has been advancing the medical field from the heart of Center City Philadelphia for nearly 200 years. Our Mission, We Improve Lives, expands to every corner of the organization. From our weekly farmer’s market, to our new Jefferson Accelerator Zone for innovation, our employees’ passion for the community is evident by the daily gestures towards our patients, students and each other.