Institutional Review Board (IRB) Coordinator

Silver Cross Hospital; New Lenox (IL); On-site; USD 65,000 - 85,000; Full time

Job summary

Silver Cross Hospital is seeking an Institutional Review Board (IRB) Coordinator to manage administrative and regulatory activities for the IRB, ensuring compliance with federal and state regulations, and protecting human subjects in research.

The role supports investigators, research staff, IRB members, and leadership; responsibilities include handling submissions, maintaining regulatory records, and ensuring timely continuing reviews while upholding GCP and HIPAA standards.

Qualifications

• Bachelor's degree in healthcare administration, nursing, life sciences, public health, research administration, or related field.
• Experience with human subjects research regulations and IRB processes is preferred.
• Certified IRB Professional (CIP) is a plus, if applicable to the role.

Responsibilities

• Coordinate all administrative activities of the IRB.
• Manage IRB submissions, reviews, amendments, continuing reviews, and reportable events.
• Prepare agenda materials and support IRB meeting documentation.
• Attend IRB meetings as recording secretary and document minutes.
• Communicate IRB determinations and approvals to investigators.
• Monitor protocol expiration dates and ongoing reviews.

Skills

Regulatory knowledge

IRB operations

Documentation

Communication

Project management

Confidentiality

Microsoft Office

Education

Bachelor's degree in healthcare administration or related field

Tools

IRBNET

CITI training

Microsoft Office

Job description

Position: Institutional Review Board (IRB) Coordinator

Silver Cross Hospital is an extraordinary place to work. We’re known for our culture of excellence and delivery of unrivaled experiences for our patients, their families, the communities we serve… and for each other. Come join us! It’s the way you want to be treated.

Position Summary:

The IRB Coordinator is responsible for coordinating the administrative and regulatory activities of the Institutional Review Board (IRB) to ensure compliance with federal regulations, state laws, institutional policies, and ethical standards governing human subjects research. The IRB Coordinator serves as a resource to investigators, research staff, IRB members, and organizational leadership regarding research protocols, regulatory requirements, and IRB processes.

This position supports the review, approval, monitoring, and documentation of human subjects research activities while promoting the protection of research participants and maintaining institutional compliance with applicable regulatory requirements.

Essential Duties and Responsibilities:

IRB Administration & Operations

• Coordinate all administrative activities of the Institutional Review Board.
• Manage IRB submissions, protocol reviews, amendments, continuing reviews, closures, and reportable events.
• Perform preliminary reviews of submissions to ensure completeness and regulatory compliance.
• Sort projects into exempt, expedited, or full-board review tracks based on risk level.
• Prepare agenda materials and support documentation for IRB meetings.
• Attend IRB meetings and serve as recording secretary.
• Document meeting minutes and maintain official records of IRB deliberations and actions.
• Communicate IRB determinations, stipulations, and approval notifications to investigators and study teams.
• Monitor protocol expiration dates and ensure timely continuing review activities when required.

Regulatory Compliance

• Maintain compliance with applicable federal regulations, including:
• Department of Health and Human Services (HHS) regulations (45 CFR 46)
• FDA regulations governing clinical investigations
• HIPAA Privacy Rule requirements
• Good Clinical Practice (GCP) standards
• Institutional policies and procedures
• Review informed consent documents for required regulatory elements.
• Ensure appropriate documentation of IRB actions and retention of regulatory records.
• Maintain Federal wide Assurance (FWA) and other institutional regulatory certifications as applicable.
• Track and manage reportable events, protocol deviations, unanticipated problems, and non-compliance matters.

Investigator and Research Staff Support

• Serve as a resource to investigators and research teams regarding IRB requirements, submission processes, and regulatory expectations.
• Provide education and guidance regarding human subjects protection and ethical research practices.
• Assist investigators with preparation and submission of protocols and required documentation.
• Facilitate communication among investigators, sponsors, research personnel, and IRB members.

Education and Training

• Coordinate onboarding and ongoing education for IRB members.
• Assist with development and delivery of educational programs related to human subjects research protections.
• Monitor and track required research-related training and certifications.
• Promote awareness of regulatory updates and institutional policy changes impacting research activities.

Quality Improvement and Program Development

• Participate in audits and regulatory inspections.
• Assist with development, implementation, and revision of IRB policies, procedures, and forms.
• Conduct periodic quality assurance reviews of IRB records and processes.
• Support initiatives to improve efficiency, effectiveness, and compliance within the human research protection program.

Data Management and Reporting

• Maintain accurate regulatory databases and tracking systems (e.g. IRBNET, CITI, etc).
• Generate reports related to IRB activities, protocol status, approval metrics, and compliance monitoring.
• Prepare information and reports for leadership, committees, auditors, and regulatory agencies as requested.

Other Duties as Assigned:

• Performs additional duties as assigned. As workload permits, may assist the Medical Staff Office with departmental operations, projects, physician onboarding, credentialing-related activities, meeting support, and other administrative functions to support organizational goals.

Qualifications:

• Bachelor's degree in healthcare administration, nursing, life sciences, public health, research administration, or related field.

Preferred

• Experience supporting an Institutional Review Board (IRB).
• Experience with human subjects research and regulatory compliance.
• Knowledge of FDA, OHRP, HIPAA, and Good Clinical Practice requirements.

Certifications Preferred

• Certified IRB Professional (CIP)

Knowledge, Skills, and Abilities

• Knowledge of human subjects research regulations and ethical principles.
• Understanding of IRB operations and review processes.
• Strong organizational and project management skills.
• Excellent written and verbal communication skills.
• Ability to interpret and apply regulatory requirements.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information.
• Proficiency in Microsoft Office applications and research management systems.
• Ability to work independently while effectively collaborating with multidisciplinary teams

Performance Expectations

The IRB Coordinator will be expected to:

• Maintain compliant and timely IRB operations.
• Ensure accurate documentation of IRB activities and decisions.
• Support investigators in meeting regulatory and ethical requirements.
• Promote protection of human research participants.
• Contribute to regulatory readiness and successful audits or inspections.
• Foster collaboration among research teams, IRB members, and organizational leadership.

Days - First Shift, Monday - Friday, Main Campus (onsite), flexible with schedule up to 20 hours per week. No weekends.