IRB Analyst

William Paterson University; North Carolina; On-site; USD 48,000 - 56,000; Full time

Job summary

William Paterson University invites applications for an IRB Analyst in the Office of Sponsored Programs. This role provides regulatory support to the IRB and ensures submissions are reviewed accurately and efficiently, coordinates convened meetings, and maintains Cayuse access.

The successful candidate will hold a bachelor’s degree, at least two years’ IRB administration or regulatory experience, and be proficient with MS Office; strong communication and organizational skills are essential.

Qualifications

• Bachelor’s degree or an equivalent combination of education and experience.
• 2+ years of IRB administration, clinical research, or regulatory compliance with human subjects.
• Familiarity with MS Office programs and MS Windows operating system.

Responsibilities

• Provide administrative support to the software IRB review systems in place at WP (Cayuse) including study files that document protocol activity.
• Independently performs critical regulatory support to WP IRB and manages daily operations of the IRB.
• Provide guidance and consultation to IRB members and investigators regarding implementation of federal regulations, state law, and WP IRB policies and procedures.
• Assist faculty, staff, students and study coordinators in the processing of proposals for the WP IRB.
• Review and track new protocol submissions, amendments, adverse event reports, and progress reports.
• Coordinate, schedule, and attend IRB meetings, prepare agendas and minutes, and distribute materials to IRB members.
• Generate correspondence to investigators about determinations and upcoming study expirations.
• Pre-review submission documents for completeness and communicate deficiencies to investigators.
• Conduct local context review of studies, verify training, review consent forms, and escalate issues to the IRB administrator.
• Maintain education and training to stay current on job-related aspects.
• Assist the IRB Administrator in identifying areas for development and updating procedures and projects.
• Other duties as appropriate to the position.

Skills

Communication skills

Time management

Teamwork

Customer service

Systems and procedures

Education

Bachelor’s degree or equivalent

Tools

Cayuse

MS Office

Job description

Thank you for your interest in working at William Paterson University.

William Paterson University is a purpose-driven, proudly diverse community—designated as both a public Hispanic-Serving Institution and Minority-Serving Institution—committed to creating transformative academic, professional, and personal experiences as a powerhouse of progress. We foster a workplace that values growth, flexibility, and community, and we are recognized as a 2024 and 2025 Forbes’ Best Employers by State, 2025 Great College to Work For, and honored with the NJBIZ Empowering Women Award.

Our 1,000 dedicated staff members enjoy competitive benefits, a four-day summer workweek, tuition support, and strong opportunities for internal promotion. Situated on a scenic suburban campus just 20 miles from New York City, WP offers a diverse, inclusive environment where your contributions fuel student success, economic and social mobility, and community engagement. Together, we empower our students through intentional, holistic support within flexible, innovative, and inclusive settings—preparing graduates to thrive professionally and personally, and to lead with a commitment to progress in New Jersey and beyond.

JOB SUMMARY

The IRB Analyst reports to the IRB Administrator within the Office of Sponsored Programs. The position provides regulatory support to William Paterson University’s Institutional Review Board (IRB) and is primarily responsible for ensuring research protocols submitted to the IRB are reviewed and assessed in an efficient manner for completeness, accuracy and level of review according to applicable regulations and or institutional policy. The IRB Analyst will coordinate and attend convened IRB meetings, maintain the Human Ethics administration roles in the online platform Cayuse, support the IRB membership and serve as a resource to the research community. The IRB Analyst will provide guidance and assistance to research investigators and study coordinators with subject matter expertise on the protection of human subjects in the review and processing of research protocols.

For more information on the Office of Sponsored Programs at WP visit https://www.wpunj.edu/osp.

PRINCIPAL RESPONSIBILITIES

• Provide administrative support to the software IRB review systems in place at WP (Cayuse) including study files (online and/or paper) that document protocol activity.
• Independently performs critical regulatory support to WP IRB and manages daily operations of the IRB.
• Provide guidance and consultation to IRB members and investigators regarding implementation of federal regulations, state law, and WP IRB policies and procedures.
• Assist faculty, staff, students and study coordinators in the processing of proposals for the WP IRB.
• Review and track new protocol submissions, amendments, adverse event reports, and progress reports.
• Coordinate, schedule, and attend IRB meetings, including preparation of meeting agendas and accurate meeting minutes. Prepare and distribute review materials, agendas and minutes of IRB meetings to all IRB members.
• Generate correspondence to investigators based on determinations made by an assigned reviewer or the Board, including notify investigators about impending study expiration.
• Performs comprehensive pre-review analysis of submission documents for completeness and communicates all identified deficiencies to investigators.
• Conduct local context review of studies that may include, but is not limited to, verifying training of the research team, reviewing consent forms for local context, reviewing financial disclosures for conflicts of interest, and escalating to the IRB administrator unanticipated problems or suspected non-compliance.
• Maintain education and training to ensure current and up to date knowledge for all job-related aspects.
• Assist the IRB Administrator in identifying areas for development and updating of IRB human subject protection procedures, guidelines, process improvement initiatives, and other special projects.
• Other duties as appropriate to the position.

MINIMUM QUALIFICATIONS

• Bachelor’s degree in an appropriate field or an equivalent combination of education and experience.
• Minimum 2 years of experience in IRB administration, clinical research, or regulatory compliance with human subjects.
• Familiarity with MS Office programs and MS Windows operating system.

PREFERRED QUALIFICATIONS

• Familiarity with Cayuse software platform (or similar grant management platform).
• Familiarity with NJ law and regulations related to human research.
• Certification as an IRB Professional (CIP).
• Knowledge of the Common Rule (45 CFR 46) and other relevant requirements and guidelines related to the ethical study of human research subjects.

PERSONAL ATTRIBUTES AND SKILLS

• Excellent written and oral communication skills.
• Excellent time management skills.
• Ability to work as an effective team member.
• Ability to provide excellent customer service.
• Ability to assist in establishing systems and procedures.

This description indicates the general nature and level of work performed by employees in the above job. It is not intended to be a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job.

Hourly Rate - $25/hour

Salary Range

Please see posting.

Total Rewards and Benefits

Click here to view the total rewards of working at WP

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EEO Statement

William Paterson University is dedicated to providing equal opportunities and equal access to all individuals regardless of race or ethnicity, sex/gender (including pregnancy), gender identity or expression, sexual orientation, age, disability, genetic information, marital status, civil union status, familial status, religion, national origin or citizenship, military service status, or any other category protected by law. William Paterson University does not discriminate on the basis of any category stated above or as prohibited by applicable law. Individuals from historically underrepresented backgrounds are encouraged to apply.

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