IRB Analyst

WPU The William Paterson University of New Jersey; United States; On-site; USD 68,880,000 - 74,390,400; Full time

Job summary

William Paterson University in New Jersey is seeking an IRB Analyst to support the university's Institutional Review Board within the Office of Sponsored Programs. You will review protocols for completeness and regulatory compliance, coordinate IRB meetings, and assist researchers with human subjects protections using Cayuse.

The role requires at least a bachelor’s degree and 2 years of IRB administration or related experience, plus proficiency with MS Office.

Qualifications

• Bachelor’s degree in an appropriate field or equivalent experience.
• Minimum 2 years of IRB administration, clinical research, or regulatory compliance with human subjects.
• Familiarity with MS Office programs and MS Windows operating system.

Responsibilities

• Provide administrative support to the software IRB review systems (Cayuse) including study files.
• Independently performs regulatory support to WP IRB and manages daily operations.
• Provide guidance to IRB members and investigators regarding regulations and WP policies.
• Review and track protocol submissions, amendments, adverse event reports, and progress reports.
• Coordinate, schedule, and attend IRB meetings, including agendas and minutes.

Skills

Excellent written and oral沟通

Time management

Team player

Customer service

Attention to detail

Education

Bachelor’s degree in an appropriate field

Tools

Cayuse

MS Office

MS Windows

Job description

About William Paterson University

Thank you for your interest in working at William Paterson University. William Paterson University is a purpose-driven, proudly diverse community—designated as both a public Hispanic-Serving Institution and Minority-Serving Institution—committed to creating transformative academic, professional, and personal experiences as a powerhouse of progress. We foster a workplace that values growth, flexibility, and community, and we are recognized as a 2024 and 2025 Forbes’ Best Employers by State, 2025 Great College to Work For, and honored with the NJBIZ Empowering Women Award. Our 1,000 dedicated staff members enjoy competitive benefits, a four-day summer workweek, tuition support, and strong opportunities for internal promotion. Situated on a scenic suburban campus just 20 miles from New York City, WP offers a diverse, inclusive environment where your contributions fuel student success, economic and social mobility, and community engagement. Together, we empower our students through intentional, holistic support within flexible, innovative, and inclusive settings—preparing graduates to thrive professionally and personally, and to lead with a commitment to progress in New Jersey and beyond.

Job Summary

The IRB Analyst reports to the IRB Administrator within the Office of Sponsored Programs. The position provides regulatory support to William Paterson University’s Institutional Review Board (IRB) and is primarily responsible for ensuring research protocols submitted to the IRB are reviewed and assessed in an efficient manner for completeness, accuracy and level of review according to applicable regulations and or institutional policy. The IRB Analyst will coordinate and attend convened IRB meetings, maintain the Human Ethics administration roles in the online platform Cayuse, support the IRB membership and serve as a resource to the research community. The IRB Analyst will provide guidance and assistance to research investigators and study coordinators with subject matter expertise on the protection of human subjects in the review and processing of research protocols. For more information on the Office of Sponsored Programs at WP visit https://www.wpunj.edu/osp.

Principal Responsibilities

• Provide administrative support to the software IRB review systems in place at WP (Cayuse) including study files (online and/or paper) that document protocol activity.
• Independently performs critical regulatory support to WP IRB and manages daily operations of the IRB.
• Provide guidance and consultation to IRB members and investigators regarding implementation of federal regulations, state law, and WP IRB policies and procedures.
• Assist faculty, staff, students and study coordinators in the processing of proposals for the WP IRB.
• Review and track new protocol submissions, amendments, adverse event reports, and progress reports.
• Coordinate, schedule, and attend IRB meetings, including preparation of meeting agendas and accurate meeting minutes.
• Prepare and distribute review materials, agendas and minutes of IRB meetings to all IRB members.
• Generate correspondence to investigators based on determinations made by an assigned reviewer or the Board, including notify investigators about impending study expiration.
• Performs comprehensive pre-review analysis of submission documents for completeness and communicates all identified deficiencies to investigators.
• Conduct local context review of studies that may include, but is not limited to, verifying training of the research team, reviewing consent forms for local context, reviewing financial disclosures for conflicts of interest, and escalating to the IRB administrator unanticipated problems or suspected non‑compliance.
• Maintain education and training to ensure current and up to date knowledge for all job‑related aspects.
• Assist the IRB Administrator in identifying areas for development and updating of IRB human subject protection procedures, guidelines, process improvement initiatives, and other special projects.
• Other duties as appropriate to the position.

Minimum Qualifications

• Bachelor’s degree in an appropriate field or an equivalent combination of education and experience.
• Minimum 2 years of experience in IRB administration, clinical research, or regulatory compliance with human subjects.
• Familiarity with MS Office programs and MS Windows operating system.

Preferred Qualifications

• Familiarity with Cayuse software platform (or similar grant management platform).
• Familiarity with NJ law and regulations related to human research.
• Certification as an IRB Professional (CIP).
• Knowledge of the Common Rule (45 CFR 46) and other relevant requirements and guidelines related to the ethical study of human research subjects.

Personal Attributes and Skills

• Excellent written and oral communication skills.
• Excellent time management skills.
• Ability to work as an effective team member.
• Ability to provide excellent customer service.
• Ability to assist in establishing systems and procedures.

Hourly Rate

$25/hour

Salary Range

Please see posting.

EEO Statement

William Paterson University is dedicated to providing equal opportunities and equal access to all individuals regardless of race or ethnicity, sex/gender (including pregnancy), gender identity or expression, sexual orientation, age, disability, genetic information, marital status, civil union status, familial status, religion, national origin or citizenship, military service status, or any other category protected by law. William Paterson University does not discriminate on the basis of any category stated above or as prohibited by applicable law. Individuals from historically underrepresented backgrounds are encouraged to apply.

Additional Diversity Information

William Paterson University is the third most diverse public university in New Jersey. As a longstanding member of the Hispanic Association of Colleges and Universities (HACU), we have been designated by the US Department of Education as a Hispanic-Serving Institution. William Paterson University is also proud to be designated as a NASA MSI (Minority Serving Institution). The University offers more than 250 undergraduate and graduate academic programs that range from liberal arts and sciences to pre‑professional and professional programs; it enrolls over 9,000 students from across the country and from over 40 nations. The University is situated on a beautiful, 380‑acre suburban campus in Wayne, New Jersey, just twenty miles west of New York City.