IP Trademark Paralegal

Gillard Associates Limited; Boston (MA); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Professional development

Flexible hours

Job summary

Gillard Associates Limited in Boston, MA seeks an IP/Trademark Paralegal to support attorneys in U.S. and international trademark, copyright, and domain-name matters.

You will manage deadlines, draft filings, and coordinate with foreign counsel to advance registrations and protections. The ideal candidate has at least two years of paralegal IP experience, strong proofreading and research skills, and proficiency with MS Office and docketing software.

Qualifications

• At least two years of IP/trademark paralegal experience.
• Strong knowledge of U.S. trademark prosecution and TTAB procedures.
• Experience with international trademark, copyright, and domain-name matters.
• Familiarity with Madrid Protocol and WIPO filing procedures.
• College degree required; paralegal certification preferred.
• Excellent organizational, writing, and research abilities.

Responsibilities

• Track and manage trademark deadlines, ensuring filings and follow-ups are completed on time.
• Draft, prepare, and coordinate U.S. trademark applications, renewals, maintenance filings, assignments, and TTAB proceedings.
• Provide support with Office Action responses, oppositions, cancellations, and appeals.
• Liaise with foreign counsel on international trademark applications, renewals, and cross-border matters.
• Perform trademark clearance searches and availability assessments using USPTO, WIPO, international, and commercial databases.
• Review and monitor trademark watch notices and report updates to attorneys and clients.
• Assist with domain-name disputes and related documentation preparation.
• Support IP due diligence for corporate transactions, including trademark searches and closing checklists.

Skills

Trademark/IP experience

Paralegal skills

Attention to detail

Education

Bachelor's degree

Paralegal certification

Tools

Microsoft Office

Legal docketing software

Job description

Job Description

Job Description

IP/Trademark Paralegal

Seeking a skilled and experienced IP/Trademark Paralegal to provide support to attorneys and clients on U.S. and international trademark, copyright, and domain-name matters.

Responsibilities

• Track and manage trademark deadlines, ensuring all required filings and follow-up actions are completed on time.
• Draft, prepare, and coordinate U.S. trademark applications, renewal and maintenance filings, assignments, and Trademark Trial and Appeal Board (TTAB) proceedings.
• Provide support with Office Action responses, trademark oppositions, cancellations, appeals, and other related proceedings.
• Liaise with foreign counsel on international trademark applications, renewals, recordals, and other cross-border matters.
• Perform trademark clearance searches and availability assessments using USPTO, WIPO, international, and commercial research databases.
• Review and monitor trademark watch notices and report significant updates to attorneys and clients.
• Assist with domain-name disputes, including research and preparation of related documentation.
• Support intellectual-property due diligence for corporate transactions, including trademark searches, ownership and chain-of-title reviews, and closing checklists.
• Prepare and coordinate supporting materials, including powers of attorney, specimens, legal documents, and legalization requirements.
• Maintain communication with clients and legal counsel regarding filing requirements, upcoming deadlines, and outstanding documentation.
• Handle multiple assignments with minimal supervision while ensuring attention to detail, accuracy, and confidentiality.

Qualifications

• At least two years of experience in trademark or intellectual-property paralegal work.
• Solid knowledge of U.S. trademark prosecution and TTAB procedures.
• Background in international trademark, copyright, and domain-name matters.
• Familiarity with the Madrid Protocol and WIPO filing procedures.
• Experience conducting trademark searches and assisting with domain-name dispute processes.
• College degree required; paralegal certification is preferred.
• Strong organizational, written and verbal communication, proofreading, and research abilities.
• Proficiency in Microsoft Office and legal document management and docketing software.
• Demonstrated ability to manage competing priorities, meet deadlines, and work effectively both independently and as part of a team.

Work Arrangement: Hybrid

Company Description

Opportunity for professional development and flexible hours.

Company Description

Opportunity for professional development and flexible hours.