IP Legal Assistant — Chicago On-Site Role

Quarles & Brady LLP; Chicago (IL); On-site; USD 37,000 - 69,000; Full time

Benefits offered by this job

Supportive, adaptable work environment

Mentoring and training for career grow

Competitive pay and comprehensive bene

Benefits including health, vision, & 4

Job summary

Quarles & Brady LLP seeks an enthusiastic Legal Assistant for our Chicago office. This on-site role during the first 90 days may transition to a hybrid schedule based on practice needs.

We offer growth, mentoring and comprehensive benefits. Responsibilities include assisting attorneys with document preparation, proofreading, filing and client communications, while maintaining confidential information and supporting billing and conflict checks.

Qualifications

• Executive assistant or administrative experience; legal assistant experience not required and training available.
• IP/Trademark experience would be a plus.
• Positive attitude, proactive, flexible and a team player.
• Strong knowledge of MS Word, Excel, PowerPoint, Outlook, and Adobe Professional.
• Skilled with electronic document management systems.
• Strong organizational, communication and client services abilities.
• Detail oriented with excellent grammar, spelling and proofreading.
• Ability to prioritize needs based on urgency and multi-task in a fast-paced team environment.
• Willingness to work overtime when needed.

Responsibilities

• Assists attorneys in preparing, proofreading, revising and finalizing legal documents.
• Copies, distributes, sends (electronic and/or mail), files and handles completed work.
• Maintains confidential information, files, records, and reports.
• Submits intake and conflict checks, processes time entry and some client billing.
• Maintains attorneys’ calendars, schedules travel, appointments, meetings and conferences.
• Supports attorneys in client relationships and business development.
• Other duties as assigned.

Skills

Executive assistant experience

IP/Trademark experience

Team player

MS Office

Electronic document management

Organizational skills

Communication skills

Attention to detail

Multitasking

Overtime flexibility

Tools

MS Word

Excel

PowerPoint

Outlook

Adobe Acrobat Pro

Job description

Quarles & Brady LLP seeks an enthusiastic Legal Assistant for our Chicago office. This on-site role during the first 90 days may transition to a hybrid schedule based on practice needs.

We offer growth, mentoring and comprehensive benefits. Responsibilities include assisting attorneys with document preparation, proofreading, filing and client communications, while maintaining confidential information and supporting billing and conflict checks.