Legal Assistant - Intellectual Property

Quarles & Brady LLP; Chicago (IL); On-site; USD 37,000 - 69,000; Full time

Benefits offered by this job

Supportive, adaptable work environment

Mentoring and training for career grow

Competitive pay and comprehensive bene

Benefits including health, vision, & 4

Job summary

Quarles & Brady LLP seeks an enthusiastic Legal Assistant for our Chicago office. This on-site role during the first 90 days may transition to a hybrid schedule based on practice needs.

We offer growth, mentoring and comprehensive benefits. Responsibilities include assisting attorneys with document preparation, proofreading, filing and client communications, while maintaining confidential information and supporting billing and conflict checks.

Qualifications

• Executive assistant or administrative experience; legal assistant experience not required and training available.
• IP/Trademark experience would be a plus.
• Positive attitude, proactive, flexible and a team player.
• Strong knowledge of MS Word, Excel, PowerPoint, Outlook, and Adobe Professional.
• Skilled with electronic document management systems.
• Strong organizational, communication and client services abilities.
• Detail oriented with excellent grammar, spelling and proofreading.
• Ability to prioritize needs based on urgency and multi-task in a fast-paced team environment.
• Willingness to work overtime when needed.

Responsibilities

• Assists attorneys in preparing, proofreading, revising and finalizing legal documents.
• Copies, distributes, sends (electronic and/or mail), files and handles completed work.
• Maintains confidential information, files, records, and reports.
• Submits intake and conflict checks, processes time entry and some client billing.
• Maintains attorneys’ calendars, schedules travel, appointments, meetings and conferences.
• Supports attorneys in client relationships and business development.
• Other duties as assigned.

Skills

Executive assistant experience

IP/Trademark experience

Team player

MS Office

Electronic document management

Organizational skills

Communication skills

Attention to detail

Multitasking

Overtime flexibility

Tools

MS Word

Excel

PowerPoint

Outlook

Adobe Acrobat Pro

Job description

Office Locations: Chicago

We are seeking an enthusiastic professional Legal Assistant to join our Chicago office. The ideal candidate should demonstrate resourcefulness and initiative, a desire to forge powerful relationships, hone their skills and deliver excellent work to advance their career at Quarles.

Office Locations: Chicago

We are seeking an enthusiastic professional Legal Assistant to join our Chicago office. The ideal candidate should demonstrate resourcefulness and initiative, a desire to forge powerful relationships, hone their skills and deliver excellent work to advance their career at Quarles.

This position will be 100% on-site in our Chicago office for the first 90-days of employment. Following this time, the position may allow for a hybrid schedule dependent upon the needs of the practice group.

Grow Your Career at Quarles

At Quarles, your goals matter. We foster a collaborative, inclusive culture where your voice is heard and your growth is supported. Join a team that values creativity, flexibility, and shared success.

What We Offer:

• Supportive, adaptable work environment
• Career development through mentoring and training – Professional growth opportunities
• Competitive pay and comprehensive benefits

Be part of a firm where great people achieve great things—together.

Key Responsibilities

• Assists attorneys in preparing, proofreading, revising and finalizing legal documents
• Copies, distributes, sends (electronically and/or via mail, courier or express service), files and otherwise handles completed work.
• Maintains confidential information, files, records, legal documents and reports.
• Submits intake and conflict checks, processes time entry and some client billing.
• Maintains attorneys’ calendars, schedules travel, appointments, meetings and conferences.
• Supports attorneys in connection with all aspects of client relationships and business development.
• Other duties as assigned.

"Who Are You?"

• Prior executive assistant, administrative, or professional office experience preferred; legal assistant experience is not required. We are willing to train the right candidate who demonstrates strong organizational skills, professionalism, and an interest in the legal field
• IP/Trademark experience would be a plus
• Possess a positive attitude, be proactive, flexible and a team player
• Strong knowledge of MS Word, Excel, PowerPoint, Outlook, and Adobe Professional.
• Skilled with use of electronic document management systems.
• Possess strong organizational, communication and client services abilities.
• Detail oriented with excellent grammar, spelling and proofreading.
• Ability to prioritize needs based on urgency, multi-task and work in a fast-paced team-oriented environment.
• Ability to work overtime, when needed.

If you have any questions or require additional information regarding this position, please contact:

Jennifer McKinney, Senior Manager, Recruiting & Operations, [e-mail]

Quarles & Brady offers competitive salaries, bonus and great benefits to employees including paid time off, health, vision, dental, 401k, life, disability and much more. Benefit eligibility is dependent on hours. Compensation is determined upon the market in which the position is located, the responsibilities of the position, the experience, education and skills of the applicant, and other job-related factors. The range for this position for individuals physically located in Chicago is $27.00 - $50.06/hour.

Quarles is an equal opportunity employer.