Legal Assistant - IL

Quintairos, Prieto, Wood & Boyer, P.A.; Chicago (IL); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Flexible work environment

Remote options

Job summary

Quintairos, Prieto, Wood & Boyer, P.A. (QPWB) seeks a seasoned legal assistant to support a fast-paced litigation team in Chicago.

The role requires strong organizational skills, attention to detail, and experience handling state and federal filings, including E-Filing, for civil defense matters. You will file pleadings, manage dockets, assist with depositions, open new files, coordinate travel, draft correspondence, and track subpoenas.

Qualifications

• 3+ years of prior legal assistant experience supporting litigators incivil defense in a high-volume, fast-paced law firm environment.
• IL State and Federal Court filing including E-Filing experience required.
• Proficiency in Microsoft Office applications such as Excel, Word, Power Point and Outlook required.
• Requires critical thinking skills, superior communication and organizational skills, decisive judgment, high attention to detail, and the ability to work with minimal supervision.
• High School Diploma or its equivalent required.

Responsibilities

• File and circulate pleadings in state and federal court.
• Maintain docketing for attorneys including calculation of court and discovery deadlines.
• Provide administrative support including processing invoices, coordinating scheduling of depositions, and ensuring client guidelines.
• Open new files by collecting preliminary documents from clients and obtaining necessary information.
• Coordinate travel and schedule meetings to manage attorney calendars.
• Prepare correspondence and other written documents under attorney direction.
• Prepare and handle tracking and disposition of subpoenas or other information requests.
• Organize and maintain files for easy access and retrieval.
• Monitor files and escalate issues requiring attorney involvement.

Skills

Legal assistant

Litigation support

MS Office

Attention to detail

Education

High School Diploma

Tools

E-Filing

Job description

About this position

Join a Team of Difference Makers

Joining Quintairos, Prieto, Wood & Boyer, P.A. (QPWB) means becoming part of a team of difference-makers who are passionate about making a positive impact in the legal profession. Our commitment to excellence, diversity, and innovation extends to every aspect of the firm.

About the role

• The ideal candidate will have litigation experience, attention to detail, and have the desire to work in a fast-paced litigation group. Strong organizational skills a must. This is a great opportunity for candidates with a desire to work in a new, dynamic, growing office of a national firm. Flexible work environment and remote options available.

What you'll do

• Filing and circulation of pleadings in both state and federal court.
• Maintain docketing for attorneys including assisting with calculation of court and discovery deadlines in accordance with state and federal rules.
• Provide administrative support to attorneys assisting with processing invoices, coordinating scheduling of depositions, and ensuring compliance with client preferences and guidelines.
• Assist with opening new files including assisting with collection of preliminary documents and information from clients and obtaining all necessary information from clients to open new files.
• Assist attorneys with management of schedules including providing support coordinating travel, assisting with scheduling meetings, and managing attorney schedules.
• Under attorney direction prepare correspondence and other written documents.
• Prepare and handle tracking and disposition of subpoenas or other requests for information.
• Assure organization of files including maintenance and management.
• Monitor files and elevate issues requiring attorney involvement.

Qualifications

• 3+ years of prior legal assistant experience supporting litigators incivil defense in a high-volume, fast-paced law firm environment.
• IL State and Federal Court filing including E-Filing experience required.
• Proficiency in Microsoft Office applications such as Excel, Word, Power Point and Outlook required.
• Requires critical thinking skills, superior communication and organizational skills, decisive judgment, high attention to detail, and the ability to work with minimal supervision.
• High School Diploma or its equivalent required.

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The pay range for this role is: 60,000 - 80,000 USD per year(Chicago)