IP Legal Assistant

LHH US; False Pass (AK); On-site; USD 60,000 - 80,000; Full time

Job summary

LHH Recruitment Solutions is seeking an IP Legal Assistant to support intellectual property matters, including patents and trademarks, in a full-time role. The ideal candidate will manage deadlines, prepare documents, coordinate filings, and assist with IP portfolios both domestically and internationally.

Responsibilities include docket management, billing support, and client communications while maintaining confidentiality.

Qualifications

• Experience as IP Legal Assistant in a law firm preferred.
• Knowledge of patent and trademark prosecution processes.
• Familiarity with USPTO procedures and filing requirements.
• Experience with docketing systems, document management software, and legal databases.
• Strong organizational skills with ability to manage deadlines.
• Attention to detail and commitment to high quality work.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office (Word, Outlook, Excel, PowerPoint).
• Ability to work independently while collaborating with attorneys and staff.
• Professionalism and discretion with confidential information.

Responsibilities

• Provide administrative and legal support to attorneys handling patent and trademark matters.
• Prepare, revise, proofread, and format IP related correspondence and documents.
• Coordinate patent and trademark filings with USPTO and foreign associates.
• Maintain IP docket entries and monitor deadlines.
• Assist with filing of patent and trademark applications and related documents.
• Manage attorney calendars and client communications.
• Organize IP files and electronic records.
• Review incoming correspondence and route information appropriately.
• Prepare client reporting letters and routine communications.
• Assist with billing support, time entry, and matter administration.
• Coordinate signatures and record maintenance for IP transactions.
• Support due diligence projects and IP portfolio reviews.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Independent worker

Discretion and confidentiality

Tools

Microsoft Office

Job description

Job Description

LHH Recruitment Solutions is partnering with a respected law firm to recruit an experienced IP Legal Assistant. This full time position is ideal for a legal professional with experience supporting intellectual property attorneys in patent, trademark, and related intellectual property matters. The successful candidate will play a key role in managing deadlines, preparing legal documents, coordinating filings, and supporting domestic and international intellectual property portfolios.

Key Responsibilities

• Provide administrative and legal support to attorneys handling patent and trademark matters
• Prepare, revise, proofread, and format intellectual property related correspondence and legal documents
• Coordinate patent and trademark filings with the United States Patent and Trademark Office and foreign associates
• Maintain intellectual property docket entries and monitor upcoming deadlines
• Assist with the preparation and filing of patent applications, trademark applications, responses, assignments, and related documents
• Manage attorney calendars and schedule meetings, calls, and client communications
• Organize and maintain intellectual property files and electronic records
• Review incoming correspondence from clients, government agencies, and foreign counsel and route information appropriately
• Prepare client reporting letters, status updates, and routine communications
• Assist with billing support, time entry, expense processing, and matter administration
• Coordinate signatures, document execution, and record maintenance for intellectual property transactions
• Support due diligence projects and intellectual property portfolio reviews as needed

Qualifications

• Prior experience as an IP Legal Assistant in a law firm environment preferred
• Knowledge of patent and trademark prosecution processes and intellectual property terminology
• Familiarity with United States Patent and Trademark Office procedures and filing requirements
• Experience working with docketing systems, document management software, and legal databases
• Strong organizational skills with the ability to manage numerous deadlines simultaneously
• Excellent attention to detail and commitment to producing high quality work
• Strong written and verbal communication skills
• Proficiency with Microsoft Office, including Word, Outlook, Excel, and PowerPoint
• Ability to work independently while collaborating effectively with attorneys and support staff
• Professionalism, discretion, and the ability to handle confidential information

Preferred Skills

• Experience supporting domestic and international patent matters, trademark matters, or both
• Familiarity with intellectual property docketing software and electronic filing systems
• Ability to prioritize multiple assignments in a fast paced legal environment
• Strong client service skills and commitment to responsiveness

This posting is a representative sample of the types of roles we typically place with our clients.

Benefits

Depending on the specific client, location, and role, the benefits may include PTO, medical, dental, vision, term life and AD&D insurance, short-term disability and long-term disability, additional voluntary benefits, EAP program, commuter benefits, wellness plans, and a 401k plan or a non-qualified deferred compensation plan. Additionally, you may be eligible for paid leave including Paid Sick Leave or other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Bonus eligibility and amount are based upon company and/or individual performance.

Pay Details

$60,000.00 to $80,000.00 per year

Search managed by

R. Caleb Doyle

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only

It is unlawful in Massachusetts to require or administer a